Centralia College Hiring for Fiscal Specialist at Centralia College Full Time

Job Title: Fiscal Specialist 2
Location: Centralia College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13189
About Us

Centralia College is located on a 30-acre campus in the heart of Centralia, Washington and has been serving students in the Lewis County region since 1925. As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, ELL, and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees: Information Technology – Application Development, Diesel Technology, Applied Management (Business), Behavioral Healthcare and Teacher Education.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Since the college is committed to the success of all students, Centralia College also provides educational programs at two corrections centers in southwest Washington – Garrett Heyns Education Center located in Shelton, Washington and the Cedar Creek Corrections Center located in Littlerock, Washington. In addition to Green Hill School in Chehalis, Washington. In total, the college serves more than 7,000 students annually. For more than 90 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

For more information on Centralia College and what it can do for you, please call 360-736-9391 or visit www.centralia.edu.

Job Description

This is a classified position that reports to the Foundation Executive Director. Under general direction, perform specialized professional services for the Foundation. Duties include facilitation, updating, and maintenance of financial and donor data, awarding of scholarships through the software, management of scholarship processes, compiling and producing reports, monitoring the budget, assisting the board with communication and meetings, assisting donors, students and campus faculty regarding their accounts, donations, or scholarships. Apply knowledge and experience of the Foundation to accomplish the goals and tasks of the Foundation. Provide Foundation information regarding policies, procedures, record coordination, scholarships, and events to students, employees, Foundation board members, scholarship recipients, and donors. Prioritize deadlines and perform specialized tasks.

This position performs a broad range of duties to meet the needs of the Foundation requiring specialized knowledge and experience specific to the Foundation. This position may require flexible hours and some work on evenings and weekends.

Duties and Responsibilities

• Administer and manage the Foundation’s Blackbaud accounts in Financial Edge, Raisers Edge, and Awards Management.
• Perform AR duties as well as enter, record, file, and receipt all donations.
• Perform AP duties and assign to appropriate budgets, departments, and campus funds.
• Work with accountants to reconcile income, payments and pledges in Foundation financial and donor software.
• Prepare all documents needed for monthly board meetings and coordinating correspondence and take meeting minutes.
• Manage social media accounts for Foundation and Alumni Committee.
• Manage and prepare mailing lists through the software for promotional mailings as well as the annual report and any others necessary.
• Manage and file all state reports including the charity, gambling commission, Secretary of State, tax report and others.
• Assist with annual events as needed. Provide software services for events including on-campus awards.
• Manage scholarship award process including marketing, oversight of software, high school presentations, notifications to donors and applicants, and assist with Scholarship Night.
• Compile and distribute information for Foundation scholarship activities, confer with other campus departments and outside agencies as needed; serve as a resource person for questions regarding scholarships, amounts, and awarding.
• Assist student scholarship applicants with questions regarding applications, required attachments and coordinating activities.
• Review quarterly unpaid student tuition report to identify scholarship recipients and prepare quarterly tuition payment report for foundation accountant to pay the college for scholarships and coordinate tuition waivers with campus staff.
• Provide data for foundation committees/board regarding scholarship needs and funding available.
• Perform other duties as assigned.

Qualifications

Two years of experience at a level equivalent to Fiscal Specialist 1

AND

15 quarter hours or 10 semester hours of college level accounting.

OR

Equivalent education/experience.

Conditions of Employment

There is one 40 hours per week position. Classified employees are represented by the Washington State Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees.

DEADLINE: This position will close September 29, 2023. The screening committee will begin their review October 16, 2023.

COMPENSATION
Monthly Salary: Range 43 ($3,619 – 4,723)

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report—Centralia College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.