Hofstra University Hiring for Assistant Director, Administrative Services at Hempstead, NY Full Time

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Assistant Director, Administrative Services

Position Number:

899137

School/Division:

School of Law

Department:

School of Law, Administration

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Senior Associate Dean for Finance and Administration, the Assistant Director is responsible for managing all personnel processes for the law school’s administrators, clerical staff, part-time post graduate positions and student employees. The Assistant Director also assists the Senior Associate Dean for Academic Affairs and the Director of the 2L Foundational Lawyering Skills program with academic reporting and instructor scheduling. The position will collaborate with faculty, administrators, staff, as well as the Provost’s Office and University Human Resources department.

Responsibilities include, but are not limited to:

• Prepare documents, obtain approvals and liaise with the Provost’s Office and Human Resources to process all hiring and discontinuation actions for administrators and clerical staff at the law school.
• Coordinate with all law school support departments, e.g., communications, information technology, facilities, law library, etc., on completion of personnel onboarding and discontinuation tasks.
• Liaise with the Office of Student Employment on all hiring and discontinuation actions and electronic timekeeping for the law school’s student employees.
• Process semi-monthly faculty payroll reports to ensure they are accurate and reflect the semester teaching schedule; collaborate with the Registrar, Senior Associate Dean for Finance and Administration and the Senior Associate Dean for Academic Affairs to resolve issues.
• Assist Director of the 2L Foundational Lawyering Skills program with scheduling a large number of guest instructors, including managing any scheduling changes.
• Assist the Senior Associate Dean for Academic Affairs with preparing reports for compliance and accreditation reporting.
• This position may include other duties not specifically identified above but which require the same degree of skill and responsibility.

Qualifications:

• Bachelor’s degree required.
• Minimum of five years working in a higher education administrative environment.
• Comprehensive computer technology skills to include Microsoft Office Suite, Ellucian Banner and constructing/running reports.
• Strong written and interpersonal communication skills.
• Ability to maintain a high degree of discretion and confidentiality.
• Attention to detail and the ability to be flexible and successfully manage multiple tasks.

Preferred Qualifications:

• Experience with PeopleAdmin software preferred.
• Experience with unionized organizations.

Special Instructions:

Please include a resume, cover letter (including salary requirement), and contact information for 3 professional references along with your application.

Deadline:

Open Until Filled

Date Posted:

06/26/2023

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.