Central Arizona College Hiring for Fiscal Assistant / Technician – Payroll at Central Arizona College- Signal Peak Campus – Coolidge, AZ, AZ Full Time

Perform a variety of complex functions associated with processing a variety of fiscal transactions. The areas include, but are not limited to, campus and District business services to include cashiering, accounts receivable, accounts payable and property control.

Responsibilities

Specific functions or percentages of time may vary based upon position specific responsibilities as directed by the supervisor.

ESSENTIAL FUNCTIONS:

• Perform general accounting, bookkeeping and clerical functions including preparing requisitions, forms, and reports. Review and match documents, and process according to established procedures. Review, process, verify, code, and enter into enterprise system. Troubleshoot discrepancies when required and assist in analyzing and correcting errors.
• Analyze, inspect, examine, and correct various fiscal documents to ensure completeness, and accuracy.
• Creating and maintaining paper and electronic files which may be subject to internal and external audits.
• Creating, reviewing, interpreting, and maintaining a variety of records, systems, and logs.
• Provide customer service including via telephone, in-person or Internet. Answer student, staff and vendor account questions and provide information on procedures or policies related to payments or charges.
• Perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.

Payroll Functions

• Collect and verify timekeeping records; input and verify voluntary and involuntary deductions and withholdings; record and process payments to outside agencies
• Assure payroll database reflects current and accurate information; balance payroll transactions
• Verify leave balances, calculate College termination payouts
• Prepare, process and verify federal and state tax deposits and other agency mandated reports
• Assist and provide training to District staff, as needed, regarding input and approval of timekeeping records
• Communicate with Talent Development/HR staff to ensure accurate and timely processing of payroll
• Generate employee payroll payments
• Full cycle payroll for entire district
• Respond to inquiries via email, in-person and phone
• Payroll reconciliations

MARGINAL FUNCTIONS:

Perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.

Qualifications

Fiscal Assistant Qualifications:
EDUCATION: High School diploma, GED or equivalent
EXPERIENCE: Two (2) years of applicable experience

SALARY: Entry salary for Fiscal Assistant is $16.58 – $17.57 per hour. (Dependent upon qualifications)

Fiscal Technician Qualifications:
EDUCATION/EXPERIENCE: Associates Degree & two (2) years of applicable experience -or- four (4) years of applicable experience in experience in lieu of educational requirement education.
SALARY: Entry salary for Fiscal Technician is $19.75 – $20.94 per hour. (Dependent upon qualifications)

***Position level will be determined based upon experience***
Knowledge, Skills, & Abilities

• Knowledge and understanding of the general principles and practices of financial or fund accounting, e.g., ledger/journal entries, fund encumbrances, budget/inventory control, preparation of standard/periodic financial reports and processes of the major functions of the College
• Knowledge of Federal, State and local laws, rules and regulations pertaining to financial reports and records
• Thorough knowledge of specific budget or account processes, policies and procedures concerning fiscal control and processing operations
• Mathematical and recordkeeping skills necessary to proof a variety of financial transactions, verify accuracy, match against documentation, code to proper accounts, prepare necessary forms, post transactions, reconcile balances and generate a variety of financial reports
• Skill in the operation of computer accounting systems, word processing applications, spreadsheets and database manipulation
• Ability to work independently or as part of team to apply workflow processes to meet deadlines imposed by fiscal cycles
• Skill in communicating both orally and in writing and in providing information and training to staff, students and/or the public
• Ability to analyze situations, develop solutions and make independent decisions based on established guidelines
• Strong interpersonal skills as applied to interaction with a culturally diverse population, College administrators, faculty, staff, students and the public
• Ability to work independently and as a member of a team in accomplishing tasks

Central Arizona College (the College) is committed to provide equal employment opportunity in decisions involvinghiring, evaluation, promotion, advancement and discipline, and educational
opportunity to all applicants and employees.
The College will hire without regard to race, color, religion, sex, age, disability, national origin, military status, genetic test information, sexual orientation, or gender identity or expression.