California State University, San Bernardino Looking for Administrative Analyst Specialist (Administrative Analyst/Specialist – Non-Exempt I), EOP (Revised) Full Time

Administrative Analyst Specialist (Administrative Analyst/Specialist – Non-Exempt I), EOP (Revised)
California State
University, San Bernardino

Job No: 521220
Work type: Staff
Categories: Unit 9 – CSUEU –
Technical Support Services, Probationary, Full Time, Student ServicesJob Summary:

Under the general supervision of
the assistant director of the Educational Opportunity Program (EOP), the incumbent will be responsible for the maintenance of the EOP
Microsoft Access student record database. Incumbent will also be responsible for extracting data from PeopleSoft and university dashboards
to support ongoing EOP functions; merging information to create EOP reports; and monitoring student academic standing, basic skills
progress, and Satisfactory Academic Progress (SAP) status using data from all systems. Incumbent will be responsible for processing student
reinstatement paperwork, appeals, and all applicable forms completed by EOP staff. Incumbent will also be responsible for creating and
maintaining archive, hard copy and digital EOP documents, coordinating Mid-Semester Evaluation (progress reports) reviews, and all EOP
student correspondence. Incumbent is also responsible for consistently re-evaluating EOP practices to streamline processes/procedures in
collaboration with EOP Assistant Director.

Major duties and responsibilities:

• Responsible for the design,
  development, modifications, updates and maintenance of the EOP student record database.
• Update the database to include new EOP
  admits on a term by term basis. Develop new database system components requested by EOP Assistant Director and EOP Director.
• Develop macros to automate processes for routine report/data requests made by EOP staff.
• Design and implement user-friendly
  database applications.
• Extract data from PeopleSoft utilizing PeopleSoft queries to support ongoing EOP functions.
• Merge
  data extracted from PeopleSoft and the internal EOP database to create EOP reports.
• Regularly update a duplicate copy of the EOP
  database with read-only access for EOP staff for the purpose of obtaining important information about EOP students (i.e. Coyote ID, contact
  information, contract status, enrollment status, counselor assignment).
• Create data transfers and share files.
• Troubleshoot database applications.
• Perform regular system backups.
• Identify and provide solutions for technological
  needs of EOP staff.
• Analyze system or equipment problems and request repair service as required.
• Work with our assigned
  Information Technology Consultant to resolve problems.
• Ensure that physical equipment, systems, and data are secure.
• Develop or recommend department security policies and procedures.
• Monitor safety conditions and enforce the security of
  equipment and data.
• Maintain data dictionary for EOP database.
• Create business process guides for each project- one for
  the end user and one for the project setup pages.
• Serve as the functional subject matter expert on projects to convert the
  department’s manual processes to digital processes.
• Research and identify discrepancies between reports and use discretion to
  implement or recomment solutions.
• Maintain and update documentation of database development and maintenance procedures in the
  Operations manual.
• Ensure that operations documentation and procedures are accurate and current.
• Utilize PeopleSoft
  queries and EOP Database to cross-reference information in order to verify the veracity of the queries.
• Report any inconsistencies
  to the EOP Assistant Director, with recommendations on possible causes and solutions.
• Update the EOP database with EOP student
  information, including but not limited to:
  • Enrollment status
  • EOP Counselor Assignments
  • Probation Contract status
  • Basic Skills/Golden 4 status
  • Financial Aid status
  • Housing status
  • Palm Desert Campus status
  • EOP
    Renaissance Scholars Program status
  • Updated contact information

Minimum Qualifications: Required
Education and Experience

• Bachelor’s degree
• Three years of progressive administrative experience in general office
  work, along with thorough knowledge of office methods and procedures.

Required Qualifications:

• Ability to
  utilize appropriate, grammar, spelling and punctuation. Incumbent must have basic knowledge, skills and ability to read and interpret
  descriptive and quantitative information. Incumbents should have the aptitude for solution-oriented problem solving, as well as the ability
  to apply independent judgement, discretion and initiative to address problems and develop practical, thorough and, at times, creative
  solutions. Incumbent must have the ability to establish and maintain cooperative working relationships with diverse constituencies including
  administrators, faculty, parents, staff, community members and students. Incumbent will need to be able to handle sensitive and confidential
  information with diplomacy and discretion. Other skills include excellent oral and written communication skills and strong interpersonal
  skills.
• Fluency in using a broad range of office software, such as Microsoft Office Word, Excel, Access, Publisher, PowerPoint,
  InfoPath and Adobe Acrobat, is required. A basic foundation of knowledge, skills and ability to read and interpret descriptive and
  quantitative information is required. A basic knowledge of mathematics and written and oral communication skills to communicate and document
  operational information is required. Active problem solving skills are required.
• Knowledge of applicable system and related
  technical terminology, applications, features and/or services is required; Ability to work with diverse group of people and demonstrate
  competence in understanding, interpreting and communicating procedures, policies, information, ideas and instructions; Ability to learn,
  interpret independently and apply a variety of complex policies and procedures is required along with ability to identify deviations from
  applicable policies.

Preferred Qualifications:

• A master’s degree is preferred.
• A minimum of five
  or more years of progressive administrative experience in general office work.
• A general knowledge of applicable university
  infrastructure, policies and procedures
  Fluency in PeopleSoft, Navigate/EAB and online calendar/scheduling programs (i.e. Microsoft
  Office Outlook) is desired.
• Ability to apply independent judgment, discretion and initiative to address problems and develop
  practical thorough and at times creative solutions is preferred.
• Incumbents must have experience in collecting, analyzing and
  evaluating data, as well as making verbal and written presentations regarding their assessment of the data collected.
• Experience in
  developing and managing a database is preferred as this is considered a specialized skill.

Compensation and
Benefits:

Anticipated Hiring Range: $4,500 per month

Classification Salary Range:
$3,518 – $6,791 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision
plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year.
Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status:
Full-time, Non-Exempt, Probationary

Schedule: Monday through Friday from 8:00 am to 5:00 pm, early morning, evening
or weekend hours may be required, as needed to travel, participate in program events/activities.

The application deadline is:
January 3, 2023

Conditions of Employment:

Background Check

Satisfactory completion
of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment,
which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly
withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current
CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid
Driver’s License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer
Pull Notice Program which confirms possession of a valid driver’s license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter’ under the California Child Abuse and Neglect
Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of
employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance
with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the
required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://ww
w.uscis.gov/i-9-central/form-i-9-acceptable-documents.

COVID-19 Vaccination

CSU requires faculty, staff,
and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a
COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search
process should be prepared to comply with this requirement. See policy at https://calstate.po
licystat.com/policy/11030468/latest.

Statement of Commitment to Diversity

In our commitment to the
furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that
welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek
to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create,
promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and
communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino
is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without
regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual
orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran
status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual
Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence
Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information
about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing
Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and
employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application
or hiring process should contact the ADA Coordinator by email at [email protected]

Smok
ing

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.po
licystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and
campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education
Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is
available at: https://www.csusb.edu/clery-act

To view full description and to apply, visit: https://www.csusb.edu

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