Bulletin #513037; 4/12/2022
DEPARTMENT ADMINISTRATIVE ASSISTANT
Administrative Support Assistant II
Art Department
Salary Range: $3120 – $4592/Monthly
Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary appointment expires on or before one year from date of hire, may be extended, may become permanent.
Essential Functions: Under the general supervision of the Chair of the Art Department, the Department Administrative Assistant performs a variety of administrative operations and functions of the department office and provides clerical support for the Department Chair and faculty. The incumbent will maintain all Graduate and Undergraduate files including verification and typing of student programs, processing of related forms and coordination of screenings and reviews for graduate students. The Department Administrative Assistant ensures that both graduate and undergraduate students are informed of the program requirements, and sets up advising appointments and issues permits as needed. The Department Assistant also serves as the attendance clerk for the Art Department, completing monthly attendance reports for Payroll; and assists the Department Coordinator as needed.
Required Qualifications & Experience: Two years of full-time general office experience, which included providing work direction or acting as a lead. Incumbent must demonstrate ability to independently handle multiple work unit priorities and projects; knowledge of office systems and ability to use a broader range of technology, systems, and packages. Incumbent must possess fundamental writing and presentation skills to effectively communicate standard information. Ability to: apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform basic arithmetic calculations; establish and maintain effective working relationships with others; respond to routine inquiries; and explain standard policies and procedures to others. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.
Desired Qualifications: Bachelor’s degree from an accredited four-year college or university.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Closing Date: Review of applications will begin on April 26, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678
The University actively encourages qualified minorities, women, and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause undue hardship
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