Binghamton University, State University of New York Hiring for Computer Science Staff Assistant at Binghamton, NY Full Time

Category:: Professional
Subscribe::
Department:: Computer Science
Locations:: Binghamton, NY
Posted:: Oct 23, 2023
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 49963
Position ID:: 169075

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by our mission, outstanding academics, facilities, and community life – promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job – it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton’s collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first- generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $47,261 – $49,000

The Computer Science Staff Assistant provides professional level support for the Undergraduate Program with regard to faculty, staff and prospective and current students. They will also provide fiscal management for the Department. The Staff Assistant will report to the Administrative Coordinator with a dotted line reporting to the Undergraduate Director.

CS Undergraduate Program Administration

• Undergraduate student support: provide oversight of course registration.
• Assist with Course Building processes for the undergraduate program.
• Manage department documentation related to Undergraduate ABET Accreditation and Middle States Accreditation: Assist faculty with annual review of rubrics/measures/targets, assessment data collection each semester, population of WEAVE online and collaboration with Office of Institutional Research.
• Assist with various student awards and fellowships by helping identify qualified candidates, communicating with faculty, gathering application materials, completing submission and maintenance of records.
• Assist the Undergraduate Director with transfer application management, Intra-University Transfer (IUT) requests, CS minor applications, and coordinating schedules for Undergraduate Director activities.
• Assist with department managed course petitions and waiting list management processes.
• Assist with course registration of undergraduate students for classes that require department permission.
• Manage inquiries from prospective CS majors and non-CS majors regarding enrollment in CS classes.
• Assist the undergraduate Course Assistant (CA) and Supplemental Instruction (SI) leader application, selection, and employment processes.
• Actively participate as a member of the CS Admin team to ensure all department activities are functioning smoothly.

Fiscal Management

• Provide oversight of the Department’s IFR, Research Foundation and Binghamton University Foundation accounts.
• Development of the department’s budget and track expenses.
• Oversight and planning for student hiring expenditures.
• Coordinate and process purchasing & contract payments.
• Assist faculty with university startup account spending/management.
• Arranging/processing faculty travel and reimbursements as needed.
• Financial reporting.

Communications

• Provide additional support for undergraduate recruiting efforts for the department – preparing individual letters to be sent to prospective students and trouble-shooting as needed.
• Work with Communications and Marketing to make changes to current web pages and communication materials regarding undergraduate programs, faculty research, and promotion of the CS department, faculty, and students.
• General department administration
• This position may include the support of other administrative duties, such as, but not limited to, event planning (commencement reception), taking meeting minutes, web updating, course scheduling, proofreading proposals, facilities requests, supply procurement and providing back-up assistance to the main office, etc.
• Attend department meetings, undergraduate administrator meetings and/or other CS Department meetings as required to complete job activities.
• Maintain written desk procedures.
• Provide assistance to the Administrative Coordinator with new faculty hires: this may include planning, setting up travel, interview schedules, onboarding, and problem-solving.
• Take SIPC and JIPC committee meeting minutes, communicate with external reviewers as needed, and complete other activities corresponding to compiling personnel cases.

Computer Systems

• Maintain expertise in Google Suite and/or Microsoft Office (primarily Word & Excel), Banner, BU Brain, Weave, and Slate.

Requirements:

Visa sponsorship is not available for this position

• A Bachelor’s Degree in Business Administration or related field, with a minimum of 2 years related work experience.
• Excellent computer skills including strong proficiency in Google Suite and/or Microsoft Office.
• Strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software.
• Highly motivated and detail oriented with the flexibility to multi-task and the ability to change direction as needs require; able to work well under pressure, solve problems along with the ability to ensure University policies and procedures are followed.
• Personable with demonstrated strengths in interpersonal relations and the ability to collaborate and communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, community partners, students and visitors.
• Ability to work both independently and as part of a cohesive team.

Preferred:

• Experience working in a variety of University and SUNY Systems such as Banner, Slate, and BU Brain. Training is available for these systems.
• Demonstrated success in interacting effectively with a wide cross-section of stakeholders (faculty, staff, prospective and current students).

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed “To the Search Committee.”

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University’s complete Non-Discrimination Notice may be found here.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=169075

Deadline for Internal Applicants: November 9, 2023

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.