Azusa Pacific University Looking for S057 – Accounts Payable Specialist – Business Office Full Time

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

This position is responsible for various accounts payable duties in the Business Office. This position provides direct support for processing the day-to-day vendor invoice and payment obligations. This includes processing all types of requests for payment i.e., Vendor Invoices, contracts, independent contractor pay requests, expense reimbursements, check Requests, and utility bills.

Required Education

• High school graduate, additional education in business or accounting desirable.

Required Experience

• Two-three years of accounts payable experience in a high-volume company, preferably higher education.
• Experience in working cross-departments for vendor and customer relations.
• Experience in excellent vendor invoice and customer-related problem-solving skills
• Experience in sharing responsibility with a team to reach a common goal including working collaboratively and cooperatively with team members.
• Experience in multi-task work and focus on detail in a high-volume, busy environment.
• Experience in communicating with all levels of an organization using strong oral and written skills.
• Experience in and understanding of general ledger account numbers, independent contractors, sales and use tax regulations, W-9 and CA Non-Res 587 requirements and general reporting in accordance to GAAP.

Primary Duties/Essential Functions

• Perform analysis and processing of various types of accounts payable transactions including Vendor invoices, Check Requests, contracts, Trusts, Annuities, Expense Reimbursements, independent contractor pay requests, Utility and Insurance bills.
• Reviews and monitors for proper authorizations and timely payments by choosing the proper payment method with the vendor i.e. check, ACH, Wire, credit card.
• Perform accurate recording to the accounting system of all payment requests in accordance with university policies and procedures and GAAP.
• Provides professional customer service in all interactions with proper greetings, service and performance of the transaction.
• Provides assistance to both internal and external customers for problem-solving, training, and education.
• Works collaboratively and cooperatively with co-workers in a busy, close environment focused on the goal for team success with the responsibility of fostering a positive team spirit.
• Contributes to the overall success of the Business Office by performing all other essential duties and responsibilities as assigned.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Performs other duties as required by the supervisor.

Skills

• The ability to learn, apply and communicate policies, procedures, and regulations relevant to assigned duties.
• The ability to multi-task and willingness to learn new skills.
• Detail-oriented person who can focus on the details while adapting to changes easily.
• Proficiency with using a Computer, Word, and Excel programs with accuracy.
• Data entry required knowing 10 key by touch.
• The ability to work effectively in a loud, high-volume environment that is constantly changing.
• The ability to prioritize, organize, and problem-solve while working with team members.
• Good telephone skills and use of all other business equipment.

Mental Demands

• Ability to interact effectively with vendors, faculty, staff, students, and the general public.
• Able to exercise independent judgment and discretion with minimal supervision.
• Ability to work under minimal supervision, take initiative, and be creative.
• Ability to communicate with supervisor for support.
• Attention to detail, accuracy, and deadlines
• Logical problem-solving.
• Ability to identify internal control weaknesses and effectively communicate operational and functional improvements to supervisor.
• Ability to integrate Christian values in all aspects of the position.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires continuous periods of sitting, 5-6 hours a day.
• Extensive computer keyboard work.
• Repetitive wrist and finger motions.
• Talking and good listening demands.
• Ability to lift, pull, grasp, bend to lower file drawers, and reach to top of a five-drawer file cabinet.
• Able to lift up to 20lbs.
• Ability to conduct business at other offices on campus.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office with some noise and many people; comfortable temperature.
• Multiple conversations and transactions occurring simultaneously.

Technologies

• Good computer skills with Microsoft Office, Word, and Excel, etc.
• Proficient in Google Apps.
• Experience in Oracle PeopleSoft Financials preferred
• Experience in SAP Concur preferred

Compensation

• Grade 8: $21.44-$27.87/hourly
• Salary will be commensurate with qualifications, experience, and internal equity.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.