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AT Still University Hiring for CCPA – Administrative Assistant, Santa Maria Campus at Santa Maria, California Full Time
Job Details
CCPA – Administrative Assistant, Santa Maria Campus
Job Category: Administrative/Clerical
Requisition Number: CCPAA002599
Full Time
Santa Maria, CA 93454, USASanta Maria, CA 93454, USA
Job Details
Description
A.T. Still University’s Central Coast Physician Assistant Program is seeking applications for a full-time, non-exempt Administrative Assistant on the Santa Maria, California campus. This position is dedicated to assisting the Program Manager with all aspects of supporting the department and will support department services such as purchasing, payroll, record control, and other administrative activities as assigned. The applicant will also interpret operating policies; exercising judgment in the resolution of administration problems. The person will work closely with the Program Manager, Department Chair/Program Director, faculty, students, alumnus, and professionals in the community.
Duties & Responsibilities:
- Provide administrative assistance to the Program Manager involving processing, filing, entering and managing data related to student recruitment and retention, budgets, scheduling, course evaluations.
- Engage in special administrative projects as assigned by the Program Manager.
- Coordination of Department-wide activities, including planning, operations and assessments.
- Provides administrative assistance to the faculty.
- Day-to-day contacts include peers and subordinates of the supervisor, occasionally executive officers and clients. Has knowledge of department and university organization operations and procedures.
- Assist the Program Manager in supporting overall day-to-day operations.
- A wide range of administrative and general support duties of a highly responsible and confidential nature.
- Assist with admissions, interview days, graduation, white-coat and awards ceremonies, open house, advisory board meetings, recruiting events, end-of-rotation days, paperwork for student certification, and employment requests.
- Support faculty, staff, and preceptors, as well as others associated with the program(s). Provides support to students.
- Regularly uses various software applications, such as Zoom, Google Suite, email, electronic calendars, word processing and spreadsheets, EMS system, relation databases, statistical packages, and graphics packages.
- Other duties as assigned by the Program Manager.
Experience & Education:
- High school diploma required.
- Two year college certificate or equivalent work experience required.
- Three to five years of experience in an administrative role. (Additional education may be substituted for years of work experience).
- Good verbal communication and editing skills for phone and written communication.
- Experience in business or academic office setting.
- Experience interacting with internal and community affiliates.
- Ability to follow and share information regarding university policy and procedure.
- Knowledge of Microsoft Word, Microsoft Excel, databases and basic computer skills.
- Strong organizational skills.
- Ability to efficiently manage multiple projects and tasks simultaneously.
- Highly skilled in working with a variety of academic and student service agencies, often at a distance between campuses
(Santa Maria, Kirksville, and Mesa).
The pay range for this position is 21.0962 to 26.3702 based on experience.
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.
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