Arizona State University Looking for Curriculum and Events Coordinator Senior 81157BR Full Time

The Design School at the Herberger Institute of Design and the Arts seeks a high-performing, positive and service oriented individual with excellent attention to detail to organize, oversee, and implement course scheduling, space planning, faculty associate hiring and planning and production of the school’s wide variety of events, meetings, conference and workshops. This is position primarily consists of data entry, analysis, hiring coordination, logistics, and planning. 

Department Name

The Design School

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Essential Duties

Curriculum Scheduler – duties to include, but not limited to: 

• Manages and implements all processes related to course scheduling. 
• Works closely with staff, faculty leadership and School leadership, to ensure proper allocation of space needed to schedule semester classes, including but not limited to; courses, times, rooms, credits, final review space assignments, instructor assignments, studio desk coordination, etc. 
• Oversees hiring of Faculty Associates for each semester, including but not limited to coordination of program needs, coordination with Institute and School HR teams, communication with Faculty Associate candidates regarding their status, coordination of schedule and communications between HR and programs to ensure timely hiring. 
• Assists with data management within University programs/software to support Degree Search, academic catalog, and the course catalog. 
• Tracks undergraduate incomplete grade requests 
• Produces enrollment reports, to project enrollment, disseminates information as appropriate; Initiates and prepares administrative reports and documents, including assisting with the execution of annual curricular assessment and accreditation protocols. 
• Coordinates assessments/evaluations at the program review level, including but not limited to administering course evaluations and coordinating/assuring final grades submissions. 
• Liaison between programs, School, and Registrar regarding University Review level comments and concerns. 
• Provides support to advising teams in admissions and enrollment processes. 
• Collaborates with facilities and other staff to guarantee all supplies and course/event needs are addressed. 
• Manage card-access to students, faculty, and staff as needed 

 Events – duties to include, but not limited to: 

• Schedules and coordinates various types of meetings, special events, conferences and services for numerous campus and/or community organizations. 
• Arranges all aspects of events such as room reservations, mall reservations, technical arrangements, staffing, and other various services and logistics 
• Assists in planning and executing School and departmental events, including but not limited to activities such as venue procurement, facilities coordination, etc. 
• Performs special projects and reports as requested, including but not limited to enrollment lists, data reports, and distributions lists. 
• Schedules facility and services for use by campus and outside organizations.
• Represents the college/department and serves on various department and university committees; attending seminars, workshops, and conferences. 
• Additional responsibilities as deemed appropriate and necessary by School leadership. 

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of working effectively in a dynamic environment subject to changing priorities, tight cyclical deadlines and potentially conflicting outcomes. 
• Ability to collaborate on teams and work with a wide variety of faculty, students, staff and the public. 
• Demonstrated knowledge of basic project management. 
• Experience in planning and organizing, problem solving and decision making. 
• Experience in managing multiple details simultaneously. 
• Demonstrated knowledge of Microsoft Office applications, Adobe Acrobat, google docs, Dropbox, PeopleSoft, Classroom Scheduling/ASTRA and Curriculum ChangeMaker;
• Experience in adapting to new technology. 
• Experience in navigating complex systems. 
• Experience in coordinating and prioritizing work and activities of self and others. 
• Evidence of effective communication skills. 
• Experience in working collaboratively and cooperatively with a variety of stakeholders. 
• Experience in establishing and maintaining effective working relationships with diverse populations. 
• Experience in hiring process is a plus. 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (85%); frequently required to stand and walk (15%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (40%)
• Ability to regularly change priorities to accomplish tasks with frequent interruptions
• Ability to clearly communicate to perform essential functions.
• Calculator, telephone, computer (monitor, keyboard and mouse), printer, fax machine and copier. 

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design. The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With over 5,399 students, over 500 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.Values:• Creativity as a core 21st-century competency• Design and the arts as critical resources for transforming our society• Innovation, enterprise and entrepreneurship• Interdisciplinary and transdisciplinary collaboration and research• Social embeddedness• Projecting all voices• Excellencehttps://herbergerinstitute.asu.edu/Why work @ASU – https://cfo.asu.edu/why-work-asuTotal compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:• Salary and wages paid• Comprehensive package of affordable benefit plans and programs• Access to world-class educational opportunities at deeply discounted rates• ASU’s total compensation estimator shows the approximate value of your overall compensationASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.Flexible work options• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoArizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.Only electronic applications are accepted for this position.IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.