Easter Associates Hiring for Meeting Coordinator Job at Richmond, VA Full Time

Meeting Coordinator

Easter Associates, Inc. is a full-service association management and government relations company with offices in Charlottesville and Richmond, Virginia. We are currently seeking a qualified individual to serve as a full-time Associate Director.

The Associate Director serves under the direction of the Vice President.

Responsibilities:

· General staff support for assigned clients, including:

• database management
• member communications (email, website maintenance, social media, newsletter, brochures, etc.)
• member recruitment & retention
• Executive Committee, Board of Directors, and committee support
• manage various association programs

· Coordination and execution of all aspects of assigned client conferences, meetings, and educational seminars, including:

• hotel/venue RFPs and contracts
• program planning (planning committee participation, program set up and food and beverage orders, etc.)
• registration management
• speaker, exhibitor, and sponsor management
• program marketing and promotion and production of event materials
• on-site staff and volunteer management
• budget creation and reconciliation
• on-site staffing for other client events

Qualifications:

· Experience

• 2+ years of conference/meeting planning or 4 year degree required
• association/non-profit work is preferred
• Hospitality or English degrees perferred
• database, communications platform, and website maintenance experience are preferred

· Skills and abilities

• manage multiple clients of varying industries and needs
• exhibit excellent customer service skills
• strong written and verbal communication skills
• prioritize, multi-task, and maintain attention to details
• proficiency in Microsoft Office, Outlook, SharePoint
• lift 20 lbs.

· Travel

• possess a Virginia drivers’ license
• periodic travel to Charlottesville office
• overnight and weekend travel

Compensation and benefits:

• salary commensurate with experience
• full-time position
• flexible work from home option
• health and dental insurances
• retirement and flexible spending program options at one-year of employment
• generous holiday, vacation, and sick time package
• annual bonus opportunity based on company growth
• ability to grow within the company
• continuing education and credentialing support
• travel reimbursement

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Flexible spending account
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Richmond, VA 23219