WhidbeyHealth Hiring for HR Recruiter Job at Coupeville, WA Full Time

JOB DESCRIPTION

Position Title / Job Code: HR Recruiter / 9220

Department Name / Number: Human Resources / 865010

Reports To: Executive Director of Human Resources

Collective Bargaining Agreement: Non-Contract

FLSA: Exempt

EEO Job Group: Professionals

Effective Date: 12/6/2022

Reviewed By: Peters, L

Review Date:

Reviewed By:

JOB SUMMARY

The Recruiter is responsible for attracting, sourcing and efficiently hiring the best qualified candidates who embrace WhidbeyHealth’s mission and values. This position partners with management and other members of the Human Resource team to develop and implement both traditional and creative recruitment strategies to attract top talent to assure staffing needs are achieved. Specific responsibilities include sourcing, screening, interviewing, creating, and extending job offers, developing recruitment plans, advertising/marketing, and building relationships. Under general supervision, the Recruiter exercises judgment in the performance of responsibilities and is expected to serve as a resource for management and staff both within and outside of Human Resources.

PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:

• Responsible for all facets of the recruitment process including, but not limited to: sourcing, hiring and onboarding new hires.
• Consults with managers to determine needs, review position requirements, develops recruitment strategies, source candidates, review resumes, and conduct interviews to ensure all positions are filled within established metrics and that hiring decisions are consistent with state and federal employment laws and regulations including ADA and the respective Collective Bargaining Agreements.
• Primary subject matter expert and point of contact for the Applicant Tracking System including managing software upgrades and implementation of new processes, workflows, etc.
• Provides education and training to managers and supervisors how to utilize the Applicant Tracking System to maximize efficiencies and provide an excellent candidate experience.
• Works collaboratively with managers and supervisors to develop proactive recruitment plans that meet current and projected staffing needs, with particular emphasis on difficult to fill positions.
• Establishes and maintains relationships with hiring managers and senior leadership by demonstrating an understanding of their business objectives and challenges.
• Maintains regular communication with candidates throughout the entire interview lifecycle from initial contact to start dates.
• Creates interview guides for all positions and maintains an interview guide library. Provides education and training to hiring managers related to the interview/hiring process.
• Participates in and supports recruitment events promoting healthcare and employment at WhidbeyHealth: job fairs, virtual career fairs, community organization partnerships, college recruiting, and other creative recruiting events.
• Collaborates with Marketing to update and maintain the Career page on the WhidbeyHealth website, and to plan, design and implement social media recruitment strategies.
• Works collaboratively with managers and supervisors to prepare and complete candidate job offers that align with WhidbeyHealth’s total rewards philosophy which includes union contracts, published wage scales and hospital policies.
• Partners with hiring departments, career pathway programs and Marketing to promote WhidbeyHealth opportunities and build pipelines of qualified candidates for current and future recruitment needs.
• Prepares, manages and utilizes recruiting metrics that will drive key decisions and provide solutions that will create a more streamlined and efficient hiring process, reduce time to fill and improve quality of hire.
• Continuously explores alternative staffing, sourcing, and selection techniques to align with industry best practices.
• Assists the HR team with the onboarding and new hire orientation process as needed.
• Serves as project lead for Recruitment-related initiatives, as assigned. These will typically include projects driven by the HR Strategic Plan.
• Manages the recruiting budget, vendors and all associated recruiting expenses.
• This position currently has no direct reports but may supervise up to two employees.

The following are expectations of all WhidbeyHealth employees:

• Attends a minimum of 80% of monthly department staff meetings throughout the year. Actively participates in monthly department staff meetings, to include active participation in setting department goals and supporting department functions to meet set goals.
• Checks hospital email account a minimum of three (3) times per week.
• Utilizes AIDET in all interactions with patients, employees and visitors.
• Completes all mandatory education within given timeframe.
• Adheres to all hospital, department, and safety policies, procedures and guidelines at all times.

CONFIDENTIALITY

All WhidbeyHealth employees are required to maintain confidentiality in accordance with organizational policy, state and federal regulations including not but limited to the Health Insurance Portability and Accountability Act (HIPAA).

COMPLIANCE

WhidbeyHealth is committed to providing quality, cost-effective health care in a positive and productive work environment. In support of this commitment, WhidbeyHealth is dedicated to adhering to the highest ethical standards and recognizes the importance of full compliance with all applicable state and federal laws. The Compliance Program is a part of the routine operations of all WhidbeyHealth employees.

JOB KNOWLEDGE & QUALIFICATIONS

Education

Associates degree in business administration, human resource management or relevant field is preferred, or an acceptable combination of education and/ or experience.

Training and Experience

• Full-cycle recruitment in a healthcare organization experience.
• Sourcing of employment candidates using various methods, e.g., networking, social media, advertising, job fairs, local colleges and technical programs, resume search engines, etc.
• Recruitment electronic systems and software experience.
• Enjoy being hands-on, digging into data and developing predictive recruiting team metrics and reporting to drive performance.
• Ability to establish priorities, manage deadlines and exercise a high degree of professionalism in interactions with all levels of internal and external clients.
• Strong administrative skills, documentation skills, and detail-orientation and a demonstrated proficiency with reporting tools and databases.

Certificates, Licenses, Registrations

Professional in Human Resources (PHR) preferred.

OTHER SKILLS & ABILITIES

Outlined below is the level of Language Skills, Mathematical Skills, and Reasoning Ability needed to perform the essential functions of this position. Each area is evaluated and the level description included is intended to provide a summary. Please note that all skills listed may not pertain to this position.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The attached Work Environment & Physical Demands addendum indicates the physical demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The attached Work Environment & Physical Demands addendum indicates the work environment characteristics an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

STANDARDS OF BEHAVIOR

The Standards of Behavior were developed to reflect WhidbeyHealth’s commitment to excellent community healthcare. The employee’s commitment to practice these Standards of Behavior will promote an optimal environment of care and foster a positive work environment. Every employee is responsible for and must follow the Standards of Behavior.

Job Type: Full-time

Pay: $22.00 – $35.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Evening shift
• Overnight shift

Ability to commute/relocate:

• Coupeville, WA 98239: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Recruiting: 2 years (Preferred)

Work Location: One location