LINDT & SPRUNGLI Hiring for HR Specialist Job at Stratham, NH Full Time

Position Purpose:

The HR Specialist provides key Human Resources support to Lindt employees, managers and Human Resource Business Partners in various areas including employee onboarding, HR processes, training and assisting with HR team projects. This position also provides administrative and general office support. This role is a temporary role.

Essential Job Functions & Responsibilities:

Employee Engagement Activities:

• Serve as the front-line resource for answering employee’s general questions related to payroll, benefits and HR administrative functions; Directs employees to the appropriate HRBP to address complex questions and/or follow-up to ensure employee’s concerns have been addressed.
• Assist with onboarding of new employees including oversight and management of Lindt Enborder tool. Create and manage custom workflows including company information to provide a premium, engaging onboarding experience. Develop and share dashboards with stakeholders to monitor system effectiveness, feedback and make workflow modifications as needed.
• Provide employee relocation support: partner with Lindt’s relocation vendor to ensure a smooth premium transition for employees who are transferring or moving to join the Company.
• Responsible for preparing various HR communication to employees utilizing the platform that is most appropriate for the audeince (e.g.: “This week at Lindt” via Poppulo, breakroom TVs and/or Choconet platforms).
• Plan, manage and execute company-sponsored, employee activities and recognition events. Partner closely with HRBPs and leaders as needed to ensure successful participation and communication.
• Assist with the planning and coordination of Training programs for employees. E.g.: The Lindt Difference, Life of a Truffle, and Talent Management training activities.

HR Project Management:

• Provide project management support to a variety of Human Resources activites, events and programs as assigned by HRBP or the VP.
• Develop project plans, track progress, ensure appropriate stakeholder collaboration and communication as required. Ensure resources are in place and/or delegate responsibilities to ensure that project work is completed on time and on budget.
• Create and maintain the HR Department’s Operations calendar inclusive of project timelines. Assist with scheduling all project related meetings and communication.
• Drive cross-team collaboration in a structured and efficient way seeking to accelerate progress toward project goals.
• Provide guidance, coaching and mentoring to project team members as needed.
• Support and/or manage multiple projects simultaneously.

System and Data Support:

• Responsible for processing employee changes in EV5 payroll system such as job title updates, department transfers, and reporting structures.
• Update Cornerstone/LMS system; create training sessions and maintain training rosters for HR trainings.
• Audit system data as needed to ensure consistency, accuracy, and integrity.
• Perform monthly updates to company organizational charts utilizing Visio to provide an accurate visual map of updates to titles and reporting structures. Align with HRBP’s monthly to make sure that updates are accurate.
• Provide backup support to the Payroll and HRIS departments.

HR Administrative Support:

• Insure all HR paperwork is filed accurately in employee’s files and maintained according to DOL, immigration and other state and federal regulations.
• Process and maintain new hire and termination paperwork, reports and activities in a timely manner.
• Work with the Corporate photographer to ensure all employees have a professional headshot and it is on file/maintained in the digital library .
• Ensure State, Federal and OSHA postings on bulletin boards located throughout the Stratham Facility, remote field offices and Retail stores are up to date and posted. Partner with the Payroll Supervisor as needed.
• Responsible for recording/filing employee’s I9s and conduct e-verify training for leaders throughout the organization. Provide I-9 support to the Retail organization as needed and notify Retail HRBP of any compliance issues within e-verify, to ensure compliance concerns are addressed swiftly.
• Support with the preparation of severance letters and packages to communicate store closings in advance of closing.
• Provide back-up coverage to reception front desk. Cover 2-3 Receptionist breaks each day and cover desk due to any absence or PTO.
• Other projects and tasks that are assigned by HRBP.

As a multi-channel, fast-growing consumer goods company, we recognize that in a competitive market, hiring the right talent makes all the difference. To create happy and loyal Lindt consumers, we need to hire and retain empowered and results-driven Lindt employees. Our teams are comprised of inspired and dedicated professionals who stretch the boundaries of a typical career experience by living our Core Values and making a difference in our business every day. To learn more about our culture and teams, visit www.Jobs.LindtUSA.com.