Program Coordinator Sr
Arizona State University
The Office Government & Community Engagement
Campus: Tempe
78601BR
Job Description
The Office Government & Community Engagement is seeking a dynamic Program Coordinator Sr. to assist with advancing the University’s federal legislative agenda by working closely with members of the federal relations team, senior members of University leadership and congressional staff. The ideal candidate will have an understanding of the federal legislative process and familiarity with the Arizona Congressional Delegation.
Salary Range
$55,000 – $65,000 per year; DOE
Close Date
18-May-2022 – EXTENDED
Essential Duties
· Analyze and succinctly summarize federal legislative information
· Draft weekly federal legislative update for executive level distribution
· Cultivate and maintain strong relationships with Arizona Congressional Delegation, particularly Arizona based congressional staff
· Serve as primary point-of-contact for Arizona Congressional Delegation campus-based visits
· Coordinate with Arizona congressional district offices on “constituent service” duties, such as student visa/immigration issues and other initiatives applicable to the goals and interests of the University and its students
· Manage administrative tasks for members of the federal relations team, including managing calendars, scheduling meetings, coordinating travel and assisting with department events
· Submit federal lobbying disclosure forms in accordance with the Federal Lobbying Disclosure Act
· Assist in coordinating events, including arranging equipment and catering, sending invitations and managing RSVPs.
· Compile, prepare, and maintain background material related to meetings, events and travel; coordinate and track follow-up.
· Schedule and attend meetings and conferences on behalf of the Office of Government and Community Engagement’s federal relations team
· Provide back-up to other staff in the office
· Travel as needed to Washington, DC to help facilitate events with Arizona Congressional Delegation
· Perform other duties as assigned.
Minimum Qualifications
Bachelor’s degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master’s degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
· Evidence of a degree in political science, public administration, communications or related field preferred
· Demonstrated knowledge of the federal legislative process, higher education research community and federal lobbying practices and procedures
· Demonstrated knowledge of the Arizona Congressional Delegation and the structure of their operations divided between Capitol Hill and Arizona
· Experience in using problem solving and critical thinking skills and taking ownership and resolving each concern as appropriate
· Experience in making administrative and procedural decisions and judgments on sensitive, confidential issues.
· Experience in preparing and presenting information in a clear and concise manner
· Experience in working effectively in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
· Experience in working independently with minimal direct supervision
· Experience in being a reliable team player who can concentrate on multiple tasks at once
· Evidence of effective communication skills both verbally and written
· Ability to work independently as well as working in a team environment
· Experience using Microsoft Office applications at an advanced level
Working Environment
· Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
· Required to stand for varying lengths of time and walk moderate distances to perform work.
· Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
· Ability to clearly communicate to perform essential functions.
Department Statement
The Office of Government & Community Engagement serves as the liaison to officials and agencies of the U.S. government, State of Arizona, Arizona’s counties, municipalities and cultural communities, Tribal Nations, and Mexico.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
To apply please go to www.asu.edu/asujobs/ see Req Id# 78601BR
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