Salary: $25.83 Hourly
Job Type: Classified
Substitute
Job Number: ACCTG
Closing: Continuous
Location: Imperial, CA
Division: Administrative
Services
Representative Duties
BASIC FUNCTION:
Under direction of the Director of Fiscal
Services and the Accounting Coordinator, perform a variety of technical and responsible accounting duties in the preparation, maintenance
and review of financial records, reports and accounts related to assigned District accounts; assure compliance with established District
policies, procedures, State, County and federal regulations and reporting requirements.
REPRESENTATIVE
DUTIES:
Perform technical accounting duties related to assigned District functions and operations; establish, monitor and
maintain accounts; prepare update information and data as needed; fund transfers as required; assure financial accounts are maintained
according to established District accounting policies, State and federal laws and regulations.
Review and reconcile account balances
and bank statements; review transactions including the receipt, deposit and expenditure of funds; assure appropriate authorizations are
documented and audit trails maintained; audit invoices and requisitions and process according to established procedures.
Prepare and
maintain a variety of financial records as required; review, verify and post financial data to appropriate accounts using automated
equipment and software; balance expenditures to the general ledger; track transfers, paybacks and cancelations; process purchase orders and
expense claims; code data and monitor account codes; identify and resolve discrepancies; research errors and make adjusting
entries.
Maintain financial accounts according to District accounting policies, State and federal laws and regulations and other
relevant requirements; prepare year-end closing reports and document account balances; complete required forms and file documentation
according to internal control procedures, audit requirements and established policies.
Compute, generate and mail billing to
off-campus agencies; post payments and maintain records on balances due; process and monitor accounting records; prepare and submit federal
and State audits and reports; check, sort and distribute forms. Prepare or distribute financial reports, statements and information to
federal, State and District offices; assure information is current, accurate and complete; prepare payrolls and reports in accordance with
established timelines and schedules; provide advice and technical expertise to regarding assigned accounts to others as needed. Balance
accounts payable to a commercial warrant prelist and distribute commercial warrants; deliver to the County Office as required; verify and
enter accounts receivable data and send invoices to appropriate department.
Collect and account for checks and cash as required;
prepare cash reconciliations, receipts and other appropriate documentation; prepare cash and checks for bank deposit; prepare bank deposit
slips and deposit monies in various accounts in local financial institutions; prepare and close out cash boxes when necessary; place and
release holds on computer records; notify those who have checks returned for non-sufficient funds; place holds on records according to
established policies and procedures.
Receipt monies collected and prepare bank deposits; enter daily income in computer equipment;
audit requisitions and purchase orders for payment;
Participate in preparation of the annual budget; assist in the administration of
the budget and assure compliance with applicable District policies and State and federal regulations.
Complete required forms and
file documentation in accordance with internal control procedures, audit trail requirements and established policies; maintain manual and
computer files; prepare and deliver stop payment order forms to the bank and prepare replacement checks as needed, deducting appropriate
amounts.
Communicate with District personnel and administrators, off-campus agencies, vendors, students, student advisors and others
regarding expenditures, income, accounts, billings, salaries, deductions, insurance enrollment, disbursements, worked hours, returned
checks, purchase orders, payments and other information; explain procedures and regulations as needed; obtain and provide information and
resolve issues and questions.
Operate a variety of office equipment including computer terminal, microcomputer, printer, typewriter,
calculator, copier, credit card machine and check protector.
Train and provide work direction to student workers and temporary
personnel as assigned.
Assist higher-level personnel in completing required reports, establishing monthly schedules, and distributing
required forms.
Assist other accounting staff as assigned, as time allows, during rush periods or in the absence of accounting
staff.
Perform related duties as assigned.
Please click here to view the full job description
Minimum
Qualifications
EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school
supplemented by college coursework in accounting, business administration or closely related field and three years of increasingly
responsible clerical accounting or financial recordkeeping experience involving the use of automated accounting
systems.
LICENSES AND OTHER REQUIREMENTS: Valid California driver’s license.
Supplemental
Information
RANGE 15 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step 1. Please click
here to review current salary
schedule.
**Applications in the sub-pool will remain on file for one year.**
EEO
Information
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis
of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy,
medical condition, or covered veteran status.
IMPORTANT: To be considered for the position applying for, applicants must
submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All
attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be
forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned,
copied, or considered for other openings.
To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/3539607/sub-pool-accounting-technician
The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a
comprehensive program to put those principles into practice. It is the District’s policy to ensure that all qualified applicants for
employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or
activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity,
physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental
status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the
basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived
characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals
from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment
fosters cooperation, acceptance, democracy and free expression of ideas.jeid-0194ddd934820b43886e299196408d48
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