The Sachs Program’s Administrative Assistant
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
The Sachs Program’s Administrative Assistant
Job Profile Title
Administrative Coordinator
Job Description Summary
The Sachs Program’s Administrative Assistant will provide key administrative support for the office: processing PO and non-PO payments; processing internal grant transfers; tracking and recording program spending; supporting the Associate Director on the facilitation of grant agreements, communicating with ORS on external grants, such as the WPF Grant; booking grantee meetings, which are extensive; managing schedules for the Executive and Associate Directors. They will also manage key aspects of planning and implementation of programming and fundraising; they will manage correspondence and schedule meetings; maintain the office, including ordering supplies, working with Hire IT and other administrative services; maintain the program’s digital files; take minutes and notes for the Executive Director and Associate Director; utilize project planning software for the management of schedules and task assignments. They may also be asked to assist with communications and marketing, and other areas as needed, including conducting research for the Executive and Associate Directors.
Job Description
Job Responsibilities
Qualifications
Application Requirement
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Provost Interdisciplinary Programs
Pay Range
$20.45 – $21.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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