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Accounting / Finance
SelectTech Services Corporation Looking for Administrative Assistant at Centerville, OH Full Time
Job Description
The Administrative Assistant perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing company’s general administrative activities.
Job Duties:
Accounts Payable
- Process check requests and expense reports on a regular basis
- Accurately review, code, and process vendor invoices
- Perform monthly reconciliations
- Perform data entry associated with accounts payable
- Review and reconcile invoice discrepancies
- Audit and process credit card bills
- Address and respond to vendor inquiries
General Office Duties
- Provide administrative support to ensure efficient operation of the office
- Greet office visitors and answer telephone calls
- Assist with event planning
- Coordinate travel arrangements for staff
- Perform general clerical duties such as photocopying, scanning, filing, and faxing
- Maintain filing systems, both electronic and physical
- Perform data entry and update databases as needed
- Maintain office supplies inventory and place orders when necessary, including research of new deals and suppliers
- Perform other duties as assigned
Other Duties
Please note this job description is not intended to be a complete or exclusive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Education and Experience:
- 2 years of experience as an administrative assistant or similar role
- 2 years of experience in accounts payable
- Knowledge of basic accounting principles
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Additional Eligibility Qualifications:
- Experience working with Deltek CostPoint desired
- Strong organizational skills
- High attention to detail
- Strong organizational skills with the ability to prioritize tasks
- Attention to detail and problem-solving abilities
- Ability to handle sensitive information with confidentiality
- Familiarity with phone systems and office equipment operation
EOE AA M/F/VET/DISABILITY/SEXUAL ORIENTATION/GENDER IDENTITY
SelectTech Services complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Department, (937)438-9905, [email protected].
EEO is Law: http://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
EEO is Law Supplement: http://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf