The University of Virginia Press (UVAP) seeks a Finance Associate to support the Director of the Uva Press and the Director of Finance and Operations in daily financial and operational tasks.
Reporting to the Director of Finance and Operations the Associate will support in monthly reviews of financial data, paying of invoices and resolving discrepancies with vendors as required. The Associate would work closely with the Director of Finance and Operations on key items such as budget preparation and creating a multi year financial plan, as well as operating as an office manager.
Desirable characteristics include strong organizational skills, strong oral and written communication skills, and excellent attention to accuracy and detail.
Responsibilities will include:
Reporting to the Director of Finance and Operations, responsibilities include decision-making regarding financial activities and ensuring the division’s financial practices comply with Generally Accepted Accounting Principles (GAAP)
Maintain financial records for department funds following University and departmental policies and procedures, and maintain all documentation and records to meet audit requirements
Prepare purchase orders and payment vouchers
Pay bills promptly so the department complies with the University’s prompt pay requirements, and resolve any discrepancies with vendors as needed
Ensure the Division maximizes revenues and minimizes costs by notifying Division leadership of concerns and recommended actions
Attend standing meetings and training sessions as needed to keep apprised of changes in policy and procedures
Duties of an Office Manager such as working with facilities on building requests, ordering office supplies and furniture as well as other logistical work for the Press
Working with the Fulfillment provider for the press as needed
In addition to the above job responsibilities, other duties may be assigned
This is primarily a sedentary job involving extensive use of desktop computers
Qualifications:
Education: High School Degree is required and a Bachelor’s Degree is preferred
Work Experience: Two to three years of responsible finance experience is preferred. Bachelor’s degree in a finance related field may substitute for experience.
Excellent verbal and written communications, with strong teamwork and interpersonal skills are required.
Should have Microsoft Office experience, specifically excel.
ABOUT THE PRESS: The University of Virginia Press was founded in 1963 to advance the intellectual interests not only of the University of Virginia, but of institutions of higher learning throughout the state. A member of the Association of University Presses, UVAP currently publishes seventy to eighty new titles annually and operates a successful digital imprint, Rotunda. UVAP is located on the grounds of UVA (a World Heritage Site) in beautiful Charlottesville, Virginia, a historic and diverse intellectual and entrepreneurial community near the Blue Ridge Mountains with exceptional music, arts, food, sports, and other cultural resources.
This position is In-Person located in Charlottesville, VA.
This position will remain open until filled. Review of applications will begin on November 30, 2023 with a start date of on, or before January 8, 2024.
This is an exempt level, benefited position. Anticipated Hiring Range: $50,000-$55,000 commensurate with education and experience.
This position will not sponsor applicants for work visas.
The University will perform background checks on all new hires prior to employment. For additional information about the position, please contact Eric Brandt, Editor in Chief at [email protected].
To Apply:
Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0054305 “
Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0054305 ”.
Complete an application online with the following documents:
CV
Cover letter
3 References – name, email, phone
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Jon Freeman, Recruiting Specialist, at [email protected]
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
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