Financial Administrative Coordinator (Department of Biochemistry and Biophysics)
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Financial Administrative Coordinator (Department of Biochemistry and Biophysics)
Job Profile Title
Coordinator, Program
Job Description Summary
We are looking for a highly motivated individual with excellent organization and communication skills. Customer service experience is a plus. Under limited supervision, this position will manage operational and financial activities for our cryogens service center facility and various administrative and financial duties for 6 additional core facilities.
Operational duties for our cryogens facility include reviewing incoming daily orders from customers and assigning orders to delivery staff in our Cryogens System. Assign weekly dry ice delivery assignments. Monitor orders and communicate with cryogens delivery staff throughout the day as needed to ensure deliveries are completed.
In addition the successful candidate will manage billing and collections for 6 additional core facilities. Provide administrative support to Core Directors and Service Center staff by placing supply orders, preparing quotes, service agreements and processing monthly billing. Provide guidance to new customers for account set up, and the business process for the respective cores/centers. Generate invoices and follow up on all collections with external customers. Record and deposit payments from external customers. Prepare monthly reconciliation on all financial activities for these cores and service centers as well as prepare quarterly receivable reports.
Job Description
Job Responsibilities
Qualifications
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$24.13 – $30.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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