Position Description
Compensation: $18.23
Hours Per
Week – Up to 20
Position Summary:
Basic knowledge of applicable laws, regulations, and departmental policies
and procedures are required at this level. Incumbents perform non-routine, complex clerical functions requiring the application of
department and organizational policies and procedures, and an increased level of responsibility with organizations and individuals external
to the College including students and academic processes and information. Responsibilities may include explaining organizational or
departmental policies and procedures to students, faculty, and other staff; prioritizing tasks; scheduling appointments, classes, and/or
activities; developing and implementing filing systems; compiling, tracking and reviewing data and reports; attending meetings and taking
notes; desktop publishing; preparing, reviewing, revising and distributing documents and correspondence; creating purchase orders;
monitoring expenses; and performing basic quantitative and qualitative reviews of data. Incumbents may spend up to 30% of their time on the
duties of the lower level. Incumbents may provide direction to student workers and/or part-time staff and may occasionally perform some of
the duties of the higher levels.
Requirements:
Education:
High School Diploma or
equivalent (GED)
Experience:
Four years clerical or administrative experience.
* An
equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in
lieu of those requirements listed above.
Knowledge:
Skills:
Physical:
Responsibilities:
1.
Enters, maintains, reports, and verifies a variety of information from applicable documents,
spreadsheets, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures to determine
appropriate steps. Reviews data and information to troubleshoot discrepancies and verify accuracy.
Daily
30-50%
2.
Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents.
Daily
10%
3.
Responds to requests for information, in person, via e-mail, and over the phone; takes and
transmits messages; answers department questions and provides information; directs visitors to appropriate locations.
Daily
10%
4.
Performs various routine clerical duties, utilizing standard office equipment, to include:
screening incoming calls; taking and transmitting messages; greeting visitors; keyboarding information into databases; scanning and/or
faxing documents; and performing related duties.
Daily
10%
5.
Monitors and maintains inventory which
includes creating purchasing orders and monitoring expenses.
Weekly
10%
6.
May prioritize and assign work
to student workers and/or part-time staff; monitor the performance of staff; and train students and/or staff on work methods and procedures.
Daily
10%
7.
Performs other duties of a similar nature or level.
As Required
Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at [email protected] indicated the position you wish to apply for in your request.
The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eaeo_director @spcollege.edu.
Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02).
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