Job no: 502412
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services
Responsible for assisting the Health, Science and Technology (HST) Building Director with a variety of tasks, including scheduling meetings, report generation, coordinating room requests, HST programming, tracking Fitwell certification and providing general building support. The HST building houses 12,000 square feet of laboratory space, utilized by laboratory researchers, graduate students, post-docs and undergraduate student researchers. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.
1. Provide assistance to the Health Science & Technology (HST) Building Director
*Schedule meetings and manage calendars
*Answer phone calls, emails, take messages, create business correspondence
*Take accurate and comprehensive notes at meetings
*Create, tabulate and track all HST Building Committee votes
*Assist with monitoring and tracking the operations budget
*Report review and generation
*Assist with HST Program Planning
2. Programming; assist in developing, coordinating and tracking HST programming and certifications
*Assist in developing HST programming, Fitwell requirements and other HST programming
*Coordinate, schedule HST program events
*Provide support to seminar committee for visiting speakers in planning travel, including flights, accommodation and ground transportation
*Assist with tracking HST goals
*Track Fitwell certification requirements
*Report generation
3. General support of the day-to-day activities in the Health Science Technology building
*Building reception
*Coordination and approval of HST 25Live room and event requests
*Coordinate with Lehigh Catering and other external food vendors
*Accept mail and loading dock deliveries
*Meet with users of HST
*Coordinate events
*Create and install signage as needed
*Assist and instruct users on AV systems; coordinate with Library and Technology Services regarding issues as needed
4. Assist with HST operations
*Coordinate graduate student desk assignments
*Assist with locker assignments and tracking
*Assist with building access
*Order office supplies
*Provide supervision to work-study students
*Track printer use and invoicing
*Coordinate support for building printer issues with the outside vendor
*Monitor kitchens, conference rooms, larger meeting rooms and maintain supplies
Position Number: S73470Grade: 8-37.5; $42,650-$51,190This is an approximate range and is subject to change based on experience, skills and qualifications.Special ConsiderationsPersons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh’s Accommodations Specialist at [email protected] The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.This position works with minorsQualificationsHigh school diploma or equivalent combination of education and experience; Associates or Vocational/Technical Degree preferredThree to five years related work experienceSolid writing ability, attention to detail and organizational skillsExcellent written and verbal communication, interpersonal skills and a high level of customer service requiredPerform administrative responsibilities including taking notes during meetings, preparing correspondence, and managing filesAbility to build, foster and maintain positive professional relationshipsExcellent computer skills with experience using word processing, spreadsheet, database and presentation softwareSolid analytical, decision making and problem solving skillsSuccessful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the positionOnly complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: August 08, 2023 Eastern Daylight Time
Applications close: Open until filled
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