The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAdministrative Coordinator, SAS Physics and AstronomyJob Profile TitleAdministrative CoordinatorJob Description SummaryThe Administrative Coordinator will be tasked with coordinating various administrative processes in the Physics and Astronomy department. The role will assist faculty members in managing weekly seminars and colloquiums, coordinating lab and classroom space, drafting correspondence, and liaising with the Business Office. The individual in this position will also maintain department calendars and appointments, provide support in reconciling travel reimbursements and requisition processing, and ensure grant and website information is accurate.Job Description
We have three broad areas of research: Condensed Matter Physics, which includes experimental and theoretical work in hard condensed matter, quantum materials, soft condensed matter, biophysics, and living matter; Astronomy, which at Penn includes experimental theoretical and experimental astronomy, dark energy and dark matter, galactic observations and modeling, and extrasolar planet searches; and Particle Physics, which on the experimental side includes higgs and SUSY searches at ATLAS, and low- and high-energy neutrino physics with experiments like SNO+, T2K, and DUNE, and on the theoretical side includes string theory and phenomenology, broad and deep explorations of field theory, and implications for cosmology.
Duties/Job Responsibilities:
The Administrative Coordinator will process H-1 and J-1 visa applications for visiting scholars and students. The individual will assist with processing visas for Postdocs, appointments, and reappointments. The individual will be responsible for reviewing visa documentation for accuracy and liaising with the office of International Student and Scholar Services (ISSS). The Administrative Coordinator will be responsible for various office administrative tasks, such as ordering supplies, providing coursework support, sending letters, greeting visitors, and taking incoming calls. The Administative Cooridnator will act as department social media liaison and sort mail and packages received to the office.
Qualifications:
A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience is required. Strong verbal and written communication, strong customer service skills via telephone and in person, strong organizational skills. Proficiency in Microsoft Office, Word and Excel. Ability to interact well with various constituents such as faculty, students, postdocs, visitors and staff required. Ability to organize and prioritize assignments, as well as carry multiple tasks to completion simultaneously.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$20.45 – $28.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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