Department: College of Education
Essential Functions
This position supports the Office
of Academic Advising and Field Experiences and the College of Education, Health, and Human Sciences. The Staff Assistant in the Office of
Academic Advising manages all incoming requests to the office (in-person, phone, email, or remote technologies). This position provides
administrative support to two directors and four academic advisors for functions related to academic advising. Under direct supervision of
the Director of Academic Advising, this position serves at the first point of contact for the advising office. This position will be trained
in multiple UNO systems, including but not limited to PeopleSoft, MavTrack, DocuSign, Zoom, etc. This position provides administrative
support to the Office of Field Experiences as necessary, and completes other duties as assigned.
Work
Schedule
M-F 8-5
Additional Duties
Manage internal and external communication with
students:
First point of contact for students, staff, faculty and community members through face to face, phone and email
communication.
Accurately responds to program inquires in a timely manner. Works with New Student and Family Programs to schedule
prospective student appointments.
Utilizes all available technology to serve students and advisors: PeopleSoft, MavTrack, DocuSign,
Zoom, Microsoft Office, etc.
Provides client service for both academic advising and field experiences.
Monitors university and
college requirements, policies and procedures in order to provide front line service to students, faculty, staff, and community
partners
Administrative support
Administrative support for the Director of Academic Advising/ Certification Officer and 4
academic advisors including but not limited to: assisting with recruitment/ retention lists, updating academic worksheets, supporting
student enrollment, and managing calendars as necessary.
Assists with the organization and preparation of materials for functions
related to the Field Experience office: Clinical Practice Symposium, Clinical Practice Assessment Presentation, Professional development
workshop, and Clinical Practice Supervisor Training. Pulls field experiences data as necessary.
Manages Academic Review Committee
appeals and the NDE TOPS substitute teaching certificate.
Data entry for test results (Praxis Core and content exams). Manages student
test results for more than 35 teaching endorsements. Manages follow up emails once scores are received.
Manages scheduling staff
meetings, coordinating agendas, and scheduling rooms.
Issues permits per advisor guidance.
Manages logistics for new student
orientation.
Data and Student Records.
Coordinates student records, new and transfer student orientation, wait list
information, creates permits, manages student records.
Works with multiple CEHHS units on student, faculty and staff program
information.
Required Qualifications
High school education or equivalent.
Preferred
Qualifications
Bachelor’s Degree
Physical Demands
The physical demands described here
are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly sits; may stand, walk. See,
hear, speak and use of hands.
Work Environment
The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions. Regularly works indoors. Noise level is low to
moderate.
Salary: $16.67/hour
Posting Number: 2022-00146
Open Until
Filled: Yes
Special Instructions to Applicants
Initial screening for minimum qualifications will
begin immediately. Detailed review of applications for candidacy will begin on or after 2/18/22.
The University of
Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity,
relation, disability, age, genetic information, veteran status, marital status and/or political affiliation in its programs, activities, or
employment. UNO is an AA/EEO/ADA institution. For questions, accommodations or assistance, please call/contact the ADA/504 Coordinator
(phone: 402.554.3523) or the Director of Accessibility Services Center phone: 402.554.2872). UCTEMP20
The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, relation, disability, age, genetic information, veteran status, marital status and/or political affiliation in its programs, activities, or employment. UNO is an AA/EEO/ADA institution. For questions, accommodations or assistance, please call/contact the ADA/504 Coordinator (phone: 402.554.3523) or the Director of Accessibility Services Center (phone: 402.554.2872). UCTEMP20
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