Full-time 40 hours per week
AFSCME-represented position
12-month probationary period
Must meet all qualifications and requirements as listed in the .
Performs Accounts Payable functions for the department. Ensures proper account coding and that all City and State financial requirements are met, including making documentation changes to ensure compliance. Identifies and resolves purchasing issues with staff and vendors. Coordinates and monitors payments on department contracts.
Maintains the department petty cash system, verifying receipts, tracking boot reimbursements, and other reconciliations such as travel training expense reimbursements.
Processes and reconciles cash receipts for preparation of daily deposits.
Researches, develops, and prepares monthly and quarterly financial operating reports for the department. Reviews reports developed by other divisions. Develops special reports as required.
Identifies and analyzes problems/issues and interacts with supervisors, managers and the department director regarding expenditure and revenue trends. Recommends changes to avoid future problems.
Monitors department and/or division budget throughout the year. Identifies developing problem areas and recommends solutions to supervisors, managers, or department director. Analyzes budget trends. Maintains budget and budget adjustment records.
Prepares, processes, and tracks adjustment journal entries, purchase orders, contracts after execution and check requisitions. Prepares and processes budget adjustments. Assists with the annual budget process for items such as reports for annual fuel, vehicle repair costs and special project carryover balancing.
Maintains and tracks the department’s procurement card program, including being the proxy for approximately 80 credit cards, provides training to new employees on receipts and provides daily, weekly and monthly reconciliations.
Assists walk-in customers, answers phones, screens calls, routes calls, and takes messages. Performs various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests and, issuing parking permits, bulk water keys and temporary hydrant meters. Forwards to appropriate staff or responds to emails in the Public Works email account.
Develops or revises policies and procedures and recommends changes to improve performance.
Maintains departmental records such as the Safety Committee accident log and purchase orders.
Performs a variety of non-routine administrative duties such as the review of fleet work orders to corresponding invoices to ensure correct mark up.
Provides support for contract administration, tracks renewal dates, acts as liaison to contractors, receives and compiles bid information, prepares contracts following City contract specifications and City purchasing procedures.
Serves on internal committees when required.
Assists the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event.
Assists other administrative staff and performs other related duties, including those of any classification below Department Accounting Analyst from brief instructions or through self initiative, such as payroll edit verification or completing the monthly on-call schedule.
Conforms with all safety rules and practices, and performs work in a safe manner. Maintains job-site safety for co-workers and minimizes hazardous conditions. Attends required trainings.
Delivers excellent customer service to diverse audiences. Responds to routine customer service requests, questions, and complaints. Maintains a positive customer service demeanor and delivers service in a respectful and patient manner.
Performs as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintains effective work relationships.
Complies with all Administrative Policies. Performs work in accordance with Council Policies and Municipal Code sections applicable to the position.
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.
Education and Experience
High school diploma or equivalent required. Associates degree in accounting or two years equivalent combination of education and experience, providing the required knowledge, skills, and abilities necessary to perform the essential functions of the position. Experience in government or related environment preferred.
One year of related professional experience utilizing computerized accounting systems and spreadsheet programs.
Knowledge, Skills and Abilities
Demonstrated intermediate level understanding of governmental accounting and its application.
Ability to determine the financial impact to the City of various recommendations and to act accordingly; identify potential problems areas; analyze cause and effect; and resolve technical and service-related problems.
Ability to gather information, perform complex analytical tasks, develop and analyze alternatives, and make cost effective technical and procedural decisions and recommendations.
Demonstrated organizational and time management skills.
Ability to communicate financial or technical information in a clear and concise manner.
Demonstrated accurate clerical skills in typing/word processing, proof reading and editing, filing, ten key, and operating office equipment.
Ability to maintain manual and computerized filing and record-keeping systems.
Proficient use of business English, spelling, punctuation, grammar, basic math, and advanced bookkeeping terms and concepts.
Ability to use a computer for extended periods of time to perform the essential functions of the position.
Demonstrated knowledge of or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, database, web, etc.)
Effective interpersonal, customer service, communication and telephone skills. Well-developed problem-solving skills. Ability to resolve public inquires and complaints by telephone, e-mail and in person.
Ability to get along with coworkers and the general public, and maintain effective working relationships.
Ability to meet deadlines while prioritizing multiple duties and projects around set time constraints, perform routine duties independently, and to work with frequent interruptions.
Ability to learn the Public Works service area citywide resources by the end of the probationary period.
Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
Understanding of operational rules and general instructions. Discern and apply procedures to situations as encountered within established guidelines.
Special Requirements
Demonstrable commitment to sustainability principles in the performance of work.
Demonstrable commitment to promoting and enhancing diversity.
The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace.
Ability to pass a pre-employment background and/or criminal history check.
Qualified applicants must submit an online application located on the (click on “Apply” above). Position is open until filled with first review of applications at 5pm on June 13, 2023. Applicants are encouraged to include a cover letter and resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Late or incomplete applications will not be accepted/considered.
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