Date Posted: 05/18/2023
Req ID:31329
Faculty/Division: Asst VP – Operations & Services
Department: Property Management – Facilities & Services
Campus: St. George (Downtown Toronto)
Description:
About us:
The University of Toronto is a trailblazer not only in academia and research but also in ensuring operational excellence. U of T’s Facilities and Services group works diligently to make sure all stakeholders have a safe, clean, comfortable, attractive and sustainable environment in which to learn, teach and play. The Facilities & Services portfolio includes the operation and stewardship of over $5 billion in physical assets at the St. George campus situated in the heart of Canada’s largest city. We manage and provide service to over 120 buildings totaling 15 million square feet plus the operation and management of an extensive district energy system supporting more than 150 buildings. Not only are we One of Canada’s Best Employers, we are one of Canada’s Greenest Employers
Your opportunity:
As the principal contact for clients service needs across the campus, the group has recently undertaken an organizational review and identified areas of improvement to create a best-in-class client experience. This position supports the property management staff functions to ensure a seamless client experience.
Your responsibilities will include:
Acting as the first point of contact for general enquiriesResponding to enquiries within the defined scope of the role and redirecting as appropriateMaintaining a databaseLiaising with internal and external contacts to facilitate purchasing and/or procurement processesIssuing request for proposals and other tendering documentsCoordinating tasks for projects and other strategic initiatives with stakeholders (including services and maintenance activities)Resolving issues within the scope of the role and escalating problems as required
Essential Qualifications:
Advanced College Diploma (3 years) in Business Administration or acceptable combination of equivalent experience.Minimum three years related experience, preferably in a facilities/construction environmentExperience preparing service/work orders and coordinating procurement is preferredProficiency with Microsoft Excel, Word, Outlook & Office 365Proficiency with Microsoft Suite Office (SharePoint, OneDrive, Teams)Proficiency with SAP (eg Financial Information System)Requires numerical and financial aptitudeExcellent oral and written communications skills
Assets (Nonessential):
Ability to organize and prioritize according to changing demands and deadlinesAbility to meet strict deadlines and work effectively when there are multiple demands while maintaining a high degree of accuracy and attention to detailsAbility to work independently as well as part of a team in a customer focused environmentExcellent organizational and interpersonal skillsShows initiative and the ability to exercise good judgment and maintain discretionExperience in building maintenance or property management, skilled trade or service environment
To be successful in this role you will be:
CommunicatorOrganizedProblem solverTeam player
This is an eight month term position.
Closing Date: 05/29/2023,11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 — $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancilliary Services
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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [email protected].
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