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University of Pennsylvania Hiring for Administrative Coordinator, Oral Medicine, Penn Dental Medicine at Philadelphia Full Time
Job Details
Administrative Coordinator, Oral Medicine, Penn Dental Medicine
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Administrative Coordinator, Oral Medicine, Penn Dental Medicine
Job Profile Title
Administrative Coordinator
Job Description Summary
Providing high level administrative support for the Oral Medicine Department at Penn Dental Medicine. Manage the Chair Calendars, prepare agendas, generate meetings, and take minutes. Make room reservations conference calls and prepare work as needed. Prepare papers/letters as needed for faculty evaluations. Work on academic curriculum with admin assistant, upload lectures/ power point and report to course directors. Help coordinate and review projects for the admin assistant and communicate with students on all course curriculum.
Job Description
PROFESSIONAL ATTRIBUTES
- POSITIVE ENERGY AND ENTHUSIASM, with a strong commitment to exceeding patient and team expectations
- FLEXIBILITY AND OPENNESS to work as a team in a variety of roles, assignments and duties
- TEAM PLAYER a strong desire to be an active, long-term participant in the growth and success of the practice
- ABILITY TO ADAPT AND LEARN QUICKLY, make an immediate, sustainable impact, and provide value-added service to patients and team
- STRONG COMMUNICATION AND INTERPERSONAL SKILLS, displaying the ability to connect and build relationships with team members/peers and patients
- CONFIDENCE IN PROFESSIONAL APTITUDE and ability to effectively convey skills, knowledge and qualifications to patients
DESIRED EXPERIENCE & POSITION EXPECTATIONS
H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Experience within a College or University setting preferred.
JOB DUTIES
- 25% Assist with academic curriculum by providing updates to Canvas and Exam soft and Pulling reports; uploading questions; meeting with students, proctoring re-examinations and special accommodation students, transferring grades from Canvas to In Touch; Scheduling rooms; and creating and managing the schedule of extracurricular activities taking place in the GRD lab
- 20% Prepare and coordinate annual hospital externship offerings, coordinate student and faculty hospital evaluations, collect and track externship requirements. Collect and track externship requirements and work with Academic Affairs on scheduling
- 20% Assist in the management of mail, creating and preparation of reports, prepare presentations, type correspondence, assist with hiring paperwork , and provides direct support to students relating to coursework
- 10% Work directly with all departments throughout the school to coordinate operations functions (fiscal operations, HR, academic affairs, student affairs, and clinical affairs.)
- 10% Prepare dossiers for faculty appointments and promotions and work with members of the faculty affairs office and chair to administrate and manage the process.
- 10% Assist faculty in preparation for the accreditation and other site visits. Help generate and organize/all documentation. Maintain confidentiality in all processes including financial paper work ,student exams
In addition, grades, and faculty evaluations. - 5% Perform additional duties as assigned by manager.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
School of Dental Medicine
Pay Range
$20.45 – $30.82
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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