Woonsocket Housing Authority Hiring for Office Administrator Job at Woonsocket, RI Full Time

OFFICE ADMINISTRATOR

STATUS: Non-exempt
FUNCTION:

Our success depends on our people, productivity, procedures, and policies. An Office Administrator is the supportive force driving each of these areas. The ideal candidate for the role is a flexible problem solver with excellent communications skills with a detail-oriented mindset. Multitasking and the unique ability to manage the unexpected are essential qualities to bring to the position.

The Office Administrator will provide technical and administrative support to the WHA’s Administration Office. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will also include assisting with accounts payable and accounts receivable. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The candidate must perform responsibilities of a confidential nature, work independently, and provide follow up on various projects simultaneously while adhering to deadlines.
SUPERVISION:

The candidate works under the general supervision of the Finance Director. The incumbent exercises initiative and good individual judgement. The Office Administrator provides no supervision to others.
ESSENTIAL JOB DUTIES:

• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail

• Oversee the Records & Information Management for the WHA, including maintaining records retention schedules

• Assist with the accounts payable and accounts receivable process, as required

• Familiar with budget process

• Ability to oversee project coordination and tracking as deemed necessary

• Create and update records and database with personnel, financial and other data

• Update spreadsheets used by accounting as requested

• Responsible for office supplies and place orders when necessary

• Performs various related duties as assigned by immediate supervisor and other management as required

PHYSICAL REQUIREMENTS:

The duties of this position are primarily office-based and require manual dexterity sufficient to competently use office equipment such as a keyboard or calculator. From time to time, the holder of this position will be required to conduct site visits which would include the ability to traverse over a¼ mile at a time and to use stairs. Duties related to maintenance of files would require bending, stooping, and lifting.

QUALIFICATIONS AND SKILLS:

• Excellent administrative, communicative skills and analytical ability

• Strong time-management skills and multitasking ability

• Proficient in Microsoft Office, with aptitude to learn new software and systems

• Solid interpersonal skills

• Ability to work and contribute in a teamwork environment

• Commitment to follow project to completion

• Ability to interpret policies and procedures

EXPERIENCE AND EDUCATION:

• Prior experience in a large organization is preferred

• High school diploma or equivalent

Job Type: Full-time

Pay: From $28.57 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Common surfaces regularly sanitized.

Work Location: One location