William H Hunter Recruiting Hiring for Administrative Assistant Job at Raleigh, NC Full Time

Seeking an experienced Administrative Assistant. Excellent pay and benefits.

Responsibilities:

• Answer phones, greet visitors, scan, file and perform typical office duties.

• Schedule meetings reserving internal or external conference space and catering.

• Maintain employee training records and manage training databases

• Assist with recruiting efforts to including but not limited to development and maintenance of job descriptions and current job postings on the HCM site and Company Website and communicating with external recruiters.

• Assist with pre-employment communications and scheduling as well as onboarding new hires.

• Assist with company-wide employee communications and company events.

• Participate in safety initiatives within the organization.

• Ensure company regulatory postings are up to date and revised as needed.

• Assist Human Resources Manager with implementing additional modules within Paylocity database.

• Research and respond to employee inquiries.

• Other duties and special projects as assigned.

• Match open ACH and check-run back-up documents to check copies and advise of missing back-up.

• Reconcile and create daily invoices and prepare them for mailing in support of the Finance Department.

• Assist in accounts receivable collections.

• Verify invoices and prepare expense reports.

• Ensure proper file maintenance for A/P documents and back-up

• Audit open vendor files quarterly.

• Participate in special projects.

• Assist with customers to streamline A/R and supporting customer tax information

o Assist with collection of W-9;s

o Change of “remit to” information

Required Competencies

• Strong communication and customer service skills

• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook)

• Organized and able to efficiently multi-task

• Problem Solving/Analysis

• Attention to detail

• Good attitude and sense of humor

Requirements

1. Associate’s or Bachelor’s Degree.

2. 2 or more years of Related Admin experience.

William H Hunter Recruiting www.williamhhunterrecruiting.com

Job Type: Full-time

Pay: $10.99 – $24.13 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Experience:

• Administrative Assistant: 2 years (Preferred)

Work Location: One location