Widener University Looking for Administrative Assistant – School of Nursing Full Time

Widener University is currently seeking an Administrative Assistant in the School of Nursing. Reporting to the Associate Dean for
Graduate Programs, this role provides support to all Graduate Nursing programs and the Associate Dean for Graduate Programs. The incumbent
has responsibility for office operations and functions independently, where procedures have been established with moderate consequence of
error.

Program offerings in the School of Nursing include certificates, master’s, and doctoral options. The incumbent will work
closely with the Associate Dean of Graduate Programs, graduate Program Directors, faculty, staff, and departments across the
university. 

Widener University has established a COVID-19 vaccination policy that requires all faculty and staff who will be
on our campuses to be fully vaccinated and compliant as a condition of employment. Our goal is that all members of the Pride may safely
experience Widener’s hands on, inclusive, and personalized learning environment in person.

In addition to the above
COVID-19 statement, all employees, who do not already have an approved exemption, are also required to receive a booster dose no more than 7
days after you become eligible.

Widener University is committed to fostering an environment in which faculty, staff, and
students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. The School of Nursing holds a deep
commitment to an inclusive culture that supports the work of faculty and staff members across the institution, and works closely with the
Chief Diversity Officer to facilitate that commitment. Faculty and staff are active participants in our work to enhance diversity, equity, &
inclusion, including representation on the Faculty Council Diversity, Equity, and Inclusion Committee and the Diversity Leadership and
Inclusion Council.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential duties:

• Respond to student inquires related to classes, schedules, programs, policies, forms, and
  availability of the Associate Dean and Program Directors. Provide guidance and, when necessary, consult with the Associate Dean and/or
  Program Directors.
• Track student information for the Graduate Nursing Programs: course registration, completed course grades,
  student GPA, transfer courses, non-university courses, withdrawals, failures and special notes. Notifies the Program Directors of student
  progress as needed. Maintains spreadsheet containing student data.
• Assist students with pre-registration and registration process.
  Intervenes with scheduling issues; ensures students properly register for required courses and contacts with unregistered or improperly
  registered students. Verifies, with Program Directors, any unusual or extraordinary changes with student registration.
• Create new
  student records: imports information from SLATE to Campus on-drive School of Nursing file. Adds documents to create history for the student.
  Obtains approval from the Program Director for student course of study. Sends student e-mail with program paperwork and instructions for
  next steps. Acts are primary contact for students thought-out the on-boarding process. Maintains electronic student files.
• Create
  graduate program course schedule each academic year/semester. Submits copy of prior semester course schedule to the Associate Dean for
  changes/approval. Updates course section information in Colleague (University ERP system). Notifies students of any changes in the course
  schedule.
• Coordinate graduate program scholarship process. Notifies nominated students of pending scholarship award. Provides each
  student with application forms and directions. Submits completed applications for review and award determination. Notifies Enrollment
  Management Services of the scholarship award.
• Coordinate Graduate Program student surveys in Qualtrics. Enters student information
  and schedule/response information. Responds to incoming surveys as requested by Program Directors.
• Processes Nursing Certification
  Form requests. Completes appropriate forms and submits directly to the State Board of Nursing.

Secondary
responsibilities:

• Supports School of Nursing general administrative needs as directed by the Dean
• Provides
  administrative support for Graduate Nursing recruitment and student events.

MINIMUM QUALIFICATIONS
(education/training and experience required):

Required:

• High School Degree or
  equivalent
• 5 or more years’ experience supporting an administrative level position
• General knowledge of and skill in the
  application of generally accepted office procedures and practices.
• Skill in various software packages: word processing,
  spreadsheets, databases, and presentation programs, Internet, email and calendaring software.
• Ability to proofread and edit written
  documents.
• Ability to anticipate problems and propose solutions.
• Detailed oriented and highly organized.
• Ability
  to interact effectively with internal and external contacts in a courteous and efficient manner.
• Ability to work independently and
  as a part of a team.

Preferred:

• Prior experience in higher education performing support
  functions in an academic department.

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS: 

• Position
  requires visual acuity and ability to receive detailed information and express ideas or exchange information through oral communication.
  Repetitive motion of wrists, hands and fingers. Sedentary work requiring sitting at a desk with occasional standing, walking or climbing
  stairs.

Qualified candidates must submit resume and cover letter for consideration.  Incomplete applications will not
be considered. Only those selected to interview will be contacted. 

Widener has a strategic commitment to building an
inclusive university community whose diversity enriches the lives of all members and where our students are prepared for living in a
pluralistic and ever-changing world. As a leading metropolitan university, Widener strives to embody the values that are inherent in our
mission: civic engagement, access, inclusion, academic excellence, innovation and leadership.

Widener University, an independent,
metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active
scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener’s
main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more
information about the university, please visit our website at www.widener.edu.

EOE M/F/V/D