Whitworth University Looking for Sponsored Programs Manager Full Time

POSITION TITLE: Manager, Sponsored Programs
DEPARTMENT: Academic Affairs
REPORTS TO: Associate Provost
HIRING RANGE: 52,742 – 55,845 DOE
FLSA DESIGNATION: Exempt

POSITION SUMMARY:
Reporting to the Associate Provost, and serving as the central hub for sponsored programs, the Manager provides daily oversight for proposal submission and management for awards from state, federal, corporate, and private sponsors. From project development to finding funding and award management through closeout, the Manager guides and administers awards in accordance with federal and state/local regulations and laws, and institutional policies and best practices. By collaborating with faculty and staff including Institutional Advancement, the Manager facilitates communication within the university about awards, including research administration policies and procedures, and maintains internal controls to ensure compliance. The Manager provides post-award financial support in partnership with the Business Office. In addition to pre- and post-award responsibilities, the Manager works closely with the Deans, Provost, and Institutional Advancement to catalyze faculty research through internal grants and other infrastructure that benefit students and fulfill the university’s mission.

CORE
RESPONSIBILITIES: 1. Pre-Award Grant Administration-25% a. Research and identify sources of funding and provide information to faculty, staff, and community partners. b. Collaborate with departments, Research Expansion and Enhancement for Faculty and
Students faculty group to provide coaching on effective grantsmanship. c. Communicate with sponsors to determine applicability of projects. d. Assist and advise individual faculty and staff in identification of grant opportunities for their specific research and assist with proposal preparation. e. Draft letters of support for grant applications from the president or provost for their signatures. f. Provide guidance for various electronic grant submission systems and maintain registrations. g. Develop and implement grant writing workshops. h. Facilitate the development of nominations for external awards such as CASE Professor of the Year, NEH Summer Stipends, Graves Award, and other special projects that may arise. 2. Post-Award Negotiation and Fiscal/Compliance Administration-35% a. Interpret and ensure university compliance with awarding agencies’ regulations for post-award activities of sponsored programs. b. Assist in developing and updating university policies and procedures to coincide with federal requirements. c. Negotiate with federal and private funding agencies their grant and contract awards d. Identify the need for negotiation of intellectual property terms and conditions; refer such instances to the provost. e. Provide guidance on export control and dual use research of concern (DURC). f. Review with project director/principle investigator terms and conditions of their award, institutional procedures for managing an award, and their responsibilities under the award. g. Utilize Expanded Authorities and/or prepare and submit requests to agencies for no- cost extensions, personnel changes, absence of PI, changes in scope, and budget reallocations as allowed by individual funders. h. Assist in screening potential subcontractors and vendors that will be paid by a grant and conduct a risk assessment before writing the subcontract or engaging with the vendor. i. Draft subcontracts, memorandum of agreements, and personal services contracts as needed for grant activity and assure the terms and conditions of the prime award flow down to the sub-recipients. j. Provide needed information to ensure faculty contracts are written to reflect time on grants. k. Supervise the post-award accounting function which includes monthly account updates, level of effort reporting, and monitoring of expenditures and reporting deadlines.
Resolve expense errors as needed. l. Maintain auditable and accessible records of all grant activity for three years beyond the final closure of each grant. 3. Sponsored Programs Administration-30% a. Oversee assigned internal grants and coordinate the administrative and financial aspects of the STEM Summer Research Program, including Responsible Conduct of Research (RCR) training via CITI. b. Establish accounts for new grants. c. Establish policies and operating procedures; monitor and evaluate programmatic and operational effectiveness, and effect changes required for improvement. d. Maintain a master record of grant submission and award, assure institutional capacity for Electronic Research Administration, maintain the Sponsored Programs website, and provide an annual report of grant and Sponsored Programs activities. e. Maintain a manual for principle investigators. f. Participate in appropriate external professional development organizations. g. Collaborate with the Business Office on downloading of federal grant funds and other grant procedures. 4. Other duties as assigned-10%

KNOWLEDGE, SKILLS AND ABILITIES:

• Understanding of the federal Uniform Guidance 2 CFR Part 200.
• Familiarity and experience with effective internal controls for compliance.
• Prior professional development from organizations such as National Council of University

Research Administrators (NCURA).

• Ability to secure external funding for research, faculty-led projects, and institutional priorities.
• Excellent writing, communication, time management, and organizational skills.
• Willingness to constantly learn and empathetically teach others about sponsored programs.
• An active commitment to equitable opportunities for all persons.

MINIMUM QUALIFICATIONS: (All Position Descriptions must, at minimum, include…)

• Bachelor’s Degree
• Three years of work experience in grant and contract administration, institutional research or a closely related field.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• Demonstrated growth in cultural competence, awareness of societal and structural inequities and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.

PREFERRED QUALIFICATIONS:

• Master’s degree in a related area
• Prior professional development from organizations such as the National Council of University

Research Administrators preferred.

ADDITIONAL REQUIREMENTS: A background check, sexual misconduct check and confirmation of degrees earned will be required of the successful candidate. A resume, cover letter, faith statement, and names, addresses, and phone numbers of at least three (
3) professional references will also be required.
All Whitworth University employees are required to comply with the university’s COVID-19 vaccination policy.

About Whitworth:
Founded in 1890, Whitworth has consistently ranked among the top regional colleges and universities in the West.
Whitworth University has an enrollment of more than 3,000 students and offers more than 100 undergraduate and graduate degree programs. With strong liberal arts undergraduate and graduate programs, Whitworth unites a robust commitment to Christian mission and service, academic rigor and care for students.

Whitworth University’s 200-acre campus of red-brick buildings and tall pines offers a beautiful, inviting and secure learning environment. More than $125 million in campus improvements have been made in recent years.

A community of committed Christian faculty and staff employees carries out the university’s mission “to provide its diverse student body an education of the mind and heart,” equipping its graduates “to honor God, follow Christ and serve humanity.”

Our Benefits:
Whitworth University provides a robust offering of benefits and services to enhance the quality of life of its faculty and staff. Employees who are eligible for benefits may participate in health plans including medical, dental and vision; a generous retirement plan (8% employer match); life insurance and long-term disability insurance. Well- being services include spiritual enrichment, the employee assistance program, and free access to the University
Recreation Center and the Megan E. Thompson Aquatic Center. Free tuition for employees and tuition remission programs for spouses and dependents round out the offerings. Additionally, Whitworth employees enjoy 17 paid holidays each year.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.