Westfield State University Hiring for Coordinator of Student Involvement at Westfield Full Time

Coordinator of Student Involvement

About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.

Job Description:

Campus Title: Coordinator of Student Involvement
State Job Title: Staff Assistant
Department: Student Activities, Involvement and Leadership
Job Code: HA5600
FLSA Status: Exempt
Funding: 7115-6014
Bargaining Unit: APA
Job Type: Full-Time, Permanent
Timeframe: 52 weeks
Shift: Monday-Friday, 9:00a.m.-5:00p.m.
Regular Days Off: Saturday and Sunday
Supervision Received: The Coordinator of Student Involvement reports to the Director of Student Activities, Involvement, and Leadership.
Supervision Exercised: The Coordinator of Student Involvement supervises student personnel.
Salary: $49,000-$51,000 (To commensurate with education and experience)

General Statement of Duties: Works directly with student leaders that are involved with the Student Government Association and with the University’s 70+ recognized student clubs and organizations that are open to all students to administer and implement student run events. Work with student leaders to develop and implement activities through managing and reviewing policies, procedures, contracts, and evaluations, and assessment of departmental learning outcomes with an understanding and appreciation of equity and inclusion and community outreach. Educate students in best practices for marketing their student leadership experiences. Assists with the New Student Orientation Program. This position includes night and weekend hours.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Act as primary mentor and advisor for independent student governance body, monitoring all activities to insure successful, inclusive events and compliance with all University policies, both on campus and within local communities.
• Coordinate the Executive Board and Class Council leadership development training to ensure smooth transition of leadership between academic years.
• Assist in the Coordination of New Student Orientation Programs for first-year and transfer students.
• Act as the primary advisor to the First Year Class Council, Neighborhood Advisory Board Committee, and the Community and Fundraising Relations Committee.
• Advise students in the mediation of conflicts that may arise between student leaders and the 70+ student clubs and organizations that are open to all students.
• Serve as an administrator of Presence Software. Working with the Student Government Association and club and organization leaders to manage advertising, elections, calendars, finance documents and forms, and club and organization registration processes. Assist students in developing their co-curricular transcript within the program.
• Review and approve all publicity materials (posters, Instagram, social media posts, etc.) and email communications for the Student Government Association and recognized clubs and organizations.
• Oversee and maintain the Student Government Association operating budget and recognized clubs and organizations fundraising and operating budgets to ensure fiscal responsibility.
• Provide on-site management and supervision of night and weekend student events and governance meetings as needed.
• Promote involvement on Student Government Association Committees, Class Councils, and clubs and organizations to all students in order to enhance the student experience.
• Serve as the primary resource for issues related to student travel and compliance including waivers, insurances, and licenses relative to student activities.
• Perform other duties of a related nature as assigned.

Requirements:

Required Qualifications

• Bachelor’s Degree required; Master’s degree preferred.
• Ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.
• Demonstrate knowledge and understanding of diversity, equity and inclusion related to a University setting, including awareness of intercultural trends and issues facing higher education.
• Experience in student programming and in advising student groups.
• High level of energy, enthusiasm, creativity and demonstrated sensitivity in the presence of colleagues and students.
• Knowledge of risk management as it relates to student planned events.
• Proven ability to relate well with students and other campus constituents.
• Strong computer skills and publication experience, including writing and editing.
• Strong organizational skills and the ability to set priorities and work independently.
• Proven experience providing exemplary customer service
• Experience working with audio-visual equipment.
• Strong written and verbal communication skills.

Additional Information:

Salary:
For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.

State job specifications for this position may be found at the department of higher education website: http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:

An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:

• Resume
• Cover Letter
• Contact information for three references *
• Copy of unofficial transcript of highest degree

* Provide the contact information for reference providers in the reference section of the online application.

Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.

Covid-19 Requirements:

As a condition of employment, you will be required to complete an initial series of COVID vaccination (2 doses of Pfizer/Moderna or 1 dose of J&J) prior to coming to campus. Initial booster doses are strongly encouraged for everyone who is eligible. New employees will be required to provide proof of vaccination to Human Resources prior to onboarding. Employees who require a medical or religious exemption should email Tatyana Horne, Associate Director of Employee Benefits, Recognition & Transitions, at [email protected].

To apply, visit https://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=161882&CNTRNO=1&TSTMP=0

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