West Virginia University Looking for Temporary Dean’s Office Receptionist – College of Physical Activity and Sports Sciences Full Time

Description 

West Virginia University College of Physical Activity and Sports Sciences is accepting applications for a Temporary Dean’s Office Receptionist.

About the Opportunity

As a Temporary Dean’s Office Receptionist, you will support for the daily office functions for the College of Physical Activity & Sport Sciences’ Dean’s Office. 

Pay Grade:  10 

Assignment Length: 8.5 months 

What you’ll do:

• Answer incoming calls and greets guests, screening for appropriate action and providing direction as needed.  
• Provide daily support to college copy center and mail operations – under leadership of Program Assistant III. 
• Responsible for staying abreast of WVU’s record retention policy, and management of hard copy files for the Dean’s Suite.  
• Scanning hard copy to electronic format and transfer to secure drive as deemed appropriate for permanent storage.  
• Secure disposal of records at the proper time.
• Entrusted with sensitive academic and personnel correspondence and confidential information.
• Organization and maintenance of space in copy center, Dean’s Suite, and file rooms. 
• Schedule meetings and appointments as appropriate, arranging proper facility reservation and associated needs, including hospitality, guest speaker invitations, and distribution of parking passes.
• Provide support and back up and assistance to Dean’s Office Administrator including but not limited to the following:
  • Alumni Relations and related events and correspondence
  • Hospitality events, such as the College Wide Awards and Hall of Fame Ceremonies, and related correspondence
  • Digital Measures projects, such as data entry to facilitate the promotion and tenure process
  • Transcription of meeting notes and correspondence

Qualifications

• Up to 18 months of education/training beyond high school in business, office administration or a related field; or any equivalent combination of training and experience.
• 1-2 years experience in secretarial field with demonstrated knowledge of office procedures
• 1-2 years strong background in demonstrating quality customer service and problem-solving skills
• Demonstrated ability to use Word, Excel, Access, Adobe Acrobat, and PowerPoint with speed and accuracy
• Ability to communicate effectively, both orally and in writing
• Ability to maintain confidentiality of sensitive work issues
• Excellent knowledge of correct English, grammar, spelling, punctuation and sentence structure
• Ability to interact well with faculty and students
• Ability to maintain proper unit attendance and punctuality
• Ability to demonstrate initiative when completing work assignments
• Ability to organize work assignments and ensure reasonable deadlines are met without supervision
• Demonstrated ability to manage an office in an efficient and professional manner
• Ability to plan and coordinate social functions
• Familiarity with the use of web-based information systems

Requirements

• Long periods of sitting at computer. Normal office environment. (Daily)
• Light physical effort involving stooping, bending and lifting of files, packages and computer hardware up to 25 pounds (weekly)

About WVU

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.   

Job Posting: Feb 25, 2022

Posting Classification: Temporary

Exemption Status: Non-Exempt

Benefits Eligible: No