West Virginia Higher Education Policy Commission Looking for Grants Administrator Full Time

Reports to the Vice Chancellor for Finance. Provides oversight and guidance for grants administered by the Higher Education Policy
Commission and the Council for Community and Technical College Education (together, the agencies). This position is responsible for process
administration of the agencies’ Statewide grant programs in the areas of postsecondary education and/or workforce development.

These grants typically involve multiple stakeholders, the exchange of information of varying frequency and detail, and other elements
that contribute to the complexity of the various grant programs, such as scope and size. This position advises institutions, departments,
and divisions by monitoring, analyzing, and managing compliance for a diverse portfolio of sponsored projects and contracts. 

Classification: Full Time, Non-Classified, Exempt, Benefits-Eligible

Duties and
Responsibilities:

• Prepares and reviews grant applications and ensures regulations and guidelines are followed in the
  management of the state and federal sponsored programs.
• Coordinates, implements, facilitates, or manages the agencies’
  federal and State grant funding programs for projects in postsecondary education and/or workforce development.
• Manage all aspects
  of the grant process, including pre- and post-award services as well as oversight to ensure compliance with grant requirements from multiple
  agencies.
• Responsible for establishing/negotiating the indirect cost rate for federal grant awards. Assists in calculating and
  making indirect draws on grant awards
• Works closely with departmental grant recipients and organizational accounting team to
  establish accounts, maintain accurate financial records, prepare financial reports and invoices, and close out projects.
• Assists
  the principal investigator (PI) with preparation of progress reports, renewal/extension paperwork, and other reports or communication as
  required.
• Confers with multiple departments to ensure compliance with Commission, Council, Governor’s Office, and sponsor
  regulations.
• Works collaboratively to identify and resolve problems arising during all phases of the sponsored programs lifecycle,
  and to develop/identify best practices and business process enhancements. 
• Perform grant accounting functions which include
  reconciliation of grant and contract accounts, providing financial reports, and assisting with development and monitoring of grant
  budgets.
• Ensure accounting is set up properly for the Schedule of Expenditure of Federal Awards (SEFA) and federal
  audits. 
• Serve as a resource and point of contact for managers of grant-funded programs.
• Reviews grant applications
  for accuracy; may prepare grant award documents and conduct on-site reviews.
• Recommends to the agencies’ leadership the
  approval or disapproval of grant applications after thorough review thereof.
• Monitors grantees for compliance with applicable
  guidelines and regulations; audits financial records for proper expenditures; monitors programs to ensure that appropriate target groups are
  served; writes reports documenting events for grant file and supervisor; and may make recommendations to the agencies’ senior
  leadership regarding grant termination.
• Assists grantees by making regular contact with them by telephone, written correspondence,
  and in person to provide information and technical assistance. 
• Verifies salary allocations to grant accounts, including any
  supplemental salary, and coordinates changes to payroll on sponsored awards.
• Reviews effort statements to ensure accuracy before
  release to certifiers. Works with department administration and Human Resources to resolve personnel related issues and non-routine
  activities such as layoffs, leaves, etc.
• Conducts the close-out audits at termination of grant terms to ensure grant funds were
  properly spent and appropriate records were maintained.
• Manages grant funds; develops and reviews budgets; monitors account
  budgets; approves expenditures and disbursement of funds or disburses funds.
• Reviews monthly financial and progress reports; and
  maintains grant files.
• Assists the agencies in establishing files, financial records systems, recordkeeping, and reporting
  requirements for their grant programs.
• Responsible for the development, implementation, and periodic review of grant policies and
  procedures.
• Prepares both verbal and written reports regarding the agencies’ grant programs.
• Reads and researches
  regulations and current literature to answer questions from grantees and/or their representatives regarding grant conditions and allowable
  procedures.
• May conduct workshops and meetings to advise institutional officials and other interested parties of available grant
  programs and may train such people in grant application procedures and grant administration.
• Other duties as assigned.

Minimum Requirements:

Bachelor’s degree in Accounting, Finance, Business Administration, Public
Administration or related field and three years recent relevant professional experience managing grants in a public, governmental, or
non-profit environment are required. Experience with both pre- and post-award grants management is preferred. 

Master’s
degree in Business, Economics, Finance, Business Administration, Accounting, Public Administration, Education Administration or a closely
related field is preferred.

Knowledge of federal and non-federal regulations for sponsored research and Department of Labor (DOL)
grant administration (Uniform Guidance, National Institution of Health (NIH), National Science Foundation (NSF), etc.) and familiarity with
research compliance issues (conflicts of interest, export controls, Institutional Review Board (IRB), Institutional Animal Care and Use
Committee (IACUC), etc.) is required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of generally
  accepted accounting theories, principles, methods, practices, and terminology.
• Knowledge of fundamentals of budgeting and
  accounting as applied to government agencies/public administration.
• Knowledge of automated accounting systems and database
  management principles.
• Excellent oral and written communication skills
• Knowledge of State and federal grant procedures and
  reports.
• Knowledge of requirements of The Single Audit Act and the Schedule of Expenditure of Federal Awards (SEFA).
• Knowledge of federal and non-federal regulations for sponsored research and Department of Labor (DOL) grant administration (Uniform
  Guidance, National Institution of Health (NIH), National Science Foundation (NSF), etc.).
• Familiarity with research compliance
  issues (conflicts of interest, export controls, Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC),
  etc.).
• Knowledge of procedures for initiation, development, accomplishment, and evaluation of public programs or services.
• Knowledge of project administration, including analyzing and tracking project performance, managing financial transactions, and
  monitoring compliance with grant regulations and guidelines.
• Knowledge of state government procurement and bidding procedures.
• Ability to review grant applications and financial records for accuracy and compliance with established guidelines.
• Ability to
  define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret and explain laws, rules, and
  regulations pertaining to the agencies’ grant programs.
• Ability to maintain favorable working relationships with a wide
  variety of stakeholders involved in the agencies’ grant programs.
• Ability to learn and retain information pertaining to grant
  guidelines, procedures, preparation, submittals, record-keeping, and reporting.
• Ability to keep accurate records and to prepare
  written reports of the agencies’ grant programs’ financial status and progress in a clear, concise form.

Closing Date: April 5, 2024

Application Process: In addition to filling out the job application,
qualified candidates must submit a letter of interest and contact information for three professional references. 

DETAILS OF RELEVANT WORK EXPERIENCE MUST BE SHOWN IN THE DUTIES SECTION OF YOUR APPLICATION TO RECEIVE CREDIT FOR YOUR
EXPERIENCE.  

Final candidates are subject to employment and credential verification, as well as reference and
background checks. 

Equal Opportunity/Affirmative Action Employer/Veterans/Disabled

The West Virginia Higher Education Policy Commission and the Community and Technical College System of West Virginia are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. The Commission and Council provide a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.