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WEST COAST DENTAL SERVICES Hiring for Human Resources Assistant Job at Artesia, CA Full Time
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Position Summary
Physical Demands
Work Schedule
Risk Factor
Position Qualifications
Interpersonal and Organizational Skill Requirements
Technological Skill Requirements
Business Machines
Computer
Independent Action:
Job Title: Human Resources Assistant
Position Summary
Under the supervision of Human Resources Manager, the Human Resources Assistant performs a wide variety of professional level human resource functions including interpreting human resources policies and laws. In addition, the HR Assistant carries out responsibilities in the following functional areas: Human Resources Information Systems (HRIS), benefits, unemployment, FMLA and Worker’s Compensation administration, safety and employee relations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to stand, sit, and walk; talk, hear, and smell; and use hands, fingers, and wrists (manual dexterity and hand-eye coordination). The employee is frequently/occasionally required to reach; lift and/or move up to 25 pounds; and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch. The essential functions of this position require specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Schedule
The Human Resources Assistant’s schedule will vary with the demands of the work. The typical business hours at the support center are 9am-6pm.
Risk Factor
The dental office environment may result in employees being exposed to toxic chemicals, potentially infectious bodily fluids and materials, and increased noise level. This position assumes moderate risk.
Position Qualifications
- BA degree in Business Administration or related field preferred but not required
- Minimum of 5-7 years in Human Resources
- Experience in health care specific HR preferred
- Knowledge of OSHA and HIPAA Compliance Standards required
- Knowledge of Workers Compensation, Employee Relations and Benefits required
- Knowledge of Federal and State Leave of Absence Laws
- Knowledge of and proficiency in finance, human resource management, and principles of business preferred
Interpersonal and Organizational Skill Requirements
- Ability to communicate effectively and work with managers, patients, employees, doctors, and vendors
- Ability to work unsupervised
- Ability to effectively manage time
- Ability to work with interruptions and to manage multiple priorities
- Ability to work under pressure
- Knowledge of filing procedures and systems
- Proficiency in spelling and alphabetizing
- Ability to write legibly and work with numbers
- Ability to meet deadlines
- Ability to satisfactorily perform essential functions of the position
Technological Skill Requirements
Business Machines
- Calculator
- Fax Machine
- Copy Machine
- Postage Meter
- Multiple Phone Lines
- Scanner
Computer
- Microsoft Word and Excel
- Internet
Responsibilities
- Coordinate Corporate Manager Training
- Respond to subpoenas with VPA approval for release
- Prepare Separation Agreements & Release for VPA approval and follow up on payment to employee
- Handle all EDD Correspondence and Unemployment claims
- Set up EDD account for new offices
- Assist & coordinate global implementation of updated policies upon review & approval of VPA (eg. Updated – Handbook Review, At-Will, Confidentiality, Privacy, Storage Policy, Washington IC & GP agreement changes)
- Navigate day to day employment relations inquiry from the field
- Comprehensive employee file review as needed prior to DAR or termination
- Monthly reporting of payroll data to US Bureau of Labor Statistics
- Maintenance of VPA folder
- Respond to DIR claims through Labor Commissioner
- Prepare documents as requested by legal counsel
LEAVE OF ABSENCE
- Administer all types of leave – medical, pregnancy, military, domestic violence, WC, etc.
- Coordinate employees return date between the employee and the supervisor
- Collect medical certification and evaluate return on FT duty or modified duty for accommodation
- Send out correspondence pertaining to accommodation of leave and collection of medical, dental & supplemental benefit premium
- Monthly LOA Report for VPA and payroll purposes
WORKER’S COMP
- Worker’s Comp Administration with Quarterly Status Updates
- Coordinate WC coverage for new offices
- WC – OSHA300A annual posting requirements (annually – December 1 to April 30)
- Coordinate WC activity modification accommodation & return to work between employee & supervisor
- Maintain MPN assignments for existing and new offices
- Coordinate injured employee treatment with MPN
- Work closely with VPA during policy renewal – review of Loss Runs (annually – October)
- Implement and administer Safety Programs for Workers Comp
- Review of modified activity requests for accommodation
BENEFITS
- Benefit Billing & Payroll Updates
- Implementation of Open enrollment
- Benefit Administration – Maintain Benetrac System – Enrollments, Changes & Termination
- Collection of Medical Waivers
- Monthly Emails to remind Managers of Benefit Election Period
- COBRA Administration
Independent Action:
Under general guidance of the Human Resources Manager and the Officers of the Company, regular duties performed by the Human Resources Assistant requires independent judgment. The Human Resources Generalist must consult with her/his supervisor and/or appropriate Support Center associates regarding policy issues, major expenditures, personnel issues, hiring and termination decisions, and unusual problems
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