Waukesha County Technical College Looking for Accounts Payable Technician Full Time

Salary: $20.81 – $27.06 Hourly

Location: WI 53072, WI

Job Type: Full time

Department: Financial Accounting Services

Job Number: 2022-02-17BT

Division: College Operations and Infrastructure Innovations

Closing: 3/6/2022 11:59 PM Central

Description

BASIC FUNCTION:
Under general supervision, to provide a variety of accounting, recordkeeping, and accounts payable work for Financial Accounting Services.

SCOPE AND NATURE:
Positions in this classification perform a variety of tasks related to the College’s financial activities relying upon established policies, procedures, and guidelines originating with the department or the College. Requires ability to exercise judgment and the ability to analyze and recognize discrepancies or deviations from standard procedures and policies and to bring identified problems to resolution.

Characteristic Duties and Responsibilities (include, but not limited to)

(Specific positions in this classification may have special duties and qualifications of a similar scope and nature. Duties listed may also vary in terms of relative importance.)

1. Prepare, maintain, monitor, and/or analyze a variety of reports, billings, accounts, requisitions, procedures, purchase orders, invoices, and other hard-copy or electronic documents or databases as assigned.
2. Review, track, check, approve, reconcile, validate: purchase orders, invoices, vendor statements, reports, W-9 forms, 1099 services, maintain files, back-up documentation, payment distributions, agency-sponsored registrations, student accounts, collections, purchase;/travel card transactions, expense reports.
3. Process and reconcile vendor billings, adjustments for students and vendors, ACH transactions, non-sufficient fund checks, bankruptcies, and student collections.
4. Respond to questions from students, employees, customers, and vendors and resolve problems concerning payments, earnings, deductions, invoices, refunds, late fees, payment procedures or other concerns within established guidelines.
5. Processes, maintains and reconciles property tax levies and chargeback invoices, sales tax reports, capital assets, asset inventory records, and other financial reporting as assigned.
6. Provide training and assistance to others in use of financial accounting system.
7. Assists with periodic audits and other projects based on department peak workload periods.
8. Perform other duties as assigned.

**Formal position description houses additional job responsibilities that are currently not performed in this role.  These responsibilities may or may not become a part of the position in the future.  Please email [email protected] if you’d like to view the full description or if you have questions.**

Knowledge, Skill, and Ability Requirements:

1. Knowledge of office and standard accounting principles, practices and procedures.
2. Working knowledge of word processing and spreadsheet applications. Ability to type at least 50 words per minute using proper Business English grammar, spelling and punctuation. Must be able to create and use complex Excel spreadsheets. Aptitude for data entry and calculator. Proficient in performing mathematical calculations such as percentages and ratios.
3. Familiarity with microcomputer applications and computerized accounting systems.
4. Ability to reconcile financial documents/reports.
5. Good critical thinking and analytical skills.
6. Ability to analyze and troubleshoot billing and account problems.
7. Ability to work under pressure to meet deadlines.
8. Ability to work effectively with other staff, management personnel, financial institutions, other agencies and companies, and the general public.
9. Highly competent for accuracy and detail.
10. Ability to read, understand, and explain complicated procedures and regulations; to communicate effectively both orally and in writing; and to organize and schedule work priorities effectively.

Minimum Qualifications

•   High school diploma or equivalent experience
•   One year of post-secondary education in accounting or related field
•   Two years of work experience in the area of general accounting
•   Associate’s degree in Accounting is desirable

Supplemental Information

The  Accounts Payable Technician supports the Financial Accounting Services area and is available on or before April 1, 2022.

Position Information

This position is full time.  Hours are generally  Monday through Friday 8:00 a.m. – 5:00 p.m.  Salary is listed at the 2021-2022 rates.

All applicants (both internal and external) must attach/complete the following for consideration: 

Application Attachments

• Current Resume
• Current Cover Letter
• Proof of Education (If applicable)

Interview

Finalist will be invited to an in-person panel interview scheduled for Tuesday March 15, 2022. 

All candidates must complete the online application by March 6, 2022 by 11:59 p.m.  

Applications must be complete and thorough; see resume will not be acceptable. Applications that do not have the required attachments (resume, cover letter and proof of education) will not be considered.

Diversity Statement
Waukesha County Technical College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.  We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.