Washington State University Hiring for Administrative Specialist, College of Arts and Sciences, Vancouver Campus at Vancouver, WA Full Time

Available Title(s):

100T-YN_CS_NPS – Secretary Senior

Business Title:

Administrative Specialist, College of Arts and Sciences, Vancouver Campus

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Administrative Specialist, College of Arts and Sciences, Vancouver Campus

Are you good at organization, travel arrangements, budget and purchasing tracking and providing customer service? The College of Arts and Sciences has an Administrative Specialist position to consider!

Summary of Duties

The Administrative Specialist performs a variety of complex secretarial duties in support of College of Arts and Sciences (CAS) faculty, students, staff, and external constituents.

Duties include travel, purchasing, and related fiscal tasks, serves as main point of contact for the Multimedia Classroom (VMMC) building, provides program leader and general faculty support for several programs, and office support. Other projects as requested.

Required Qualifications

High school graduation or equivalent, AND two years of increasingly responsible office experience requiring keyboarding or typing; OR equivalent education/experience.

Preferred Qualifications

Associate degree.

Experience in higher education environment.

Experience with travel arrangements in a work environment.

Budgetary and/or fiscal experience.

Demonstrated experience with Microsoft Office Suite.

Experience with Workday finance software.

Essential Duties

50% Travel support.

20% Purchasing and budget support.

25% Reception duties and administrative support.

5% Other duties as assigned.

Application instructions:

Applicants must attach a resume, cover letter and an equity, diversity, inclusion and belonging statement at the time of application. Please read the entire posting description and follow the instructions below to apply online.

Additional Information:

Area/College:

Washington State University Vancouver

Department Name:

College of Arts and Sciences

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://cas.vancouver.wsu.edu/

Work Location and Schedule:

Hybrid work schedule and flexible scheduling may be an option after the initial training period.

Monthly Salary:

$2,890/month-$3,024/month ($34,680/year-$36,288/year) Range R035. The full range of this classification is $2,890/month to $3,821/month, Step A-M. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits:

WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program. 

For information including a summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

FTE:

100%

Posting Close Date:

Applicants must submit their completed application by June 20, at 11:59 pm.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

External candidates, please upload all documents in the “Resume/CV” section of your application.

Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Applicants must attach the following documents to their online application:

Resume

A cover letter

A Statement on Contributions to Equity, Diversity, Inclusion and Belonging (see information and link below)

Please include a statement on contributions to Equity, Diversity, Inclusion and Belonging. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver’s strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan.

About WSU Vancouver

As one of six campuses in the Washington state University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

As the only public four-year educational institution in Southwest Washington, WSU Vancouver is dedicated to its land-grant tradition for openness, accessibility and service to people. WSU Vancouver enjoys extraordinary community support and is committed to developing areas of academic and research excellence that fulfill regional needs.

Situated on 351 scenic acres, WSU Vancouver is in the homelands of the Chinookan and Taidnapam peoples and the Cowlitz Indian Tribe. Employees and students alike value the beauty of campus.

Recognized by Insight Into Diversity magazine as a top college for diversity, WSU Vancouver is committed to advancing equity, diversity, inclusion and belonging in all that it does.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].