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Job Description
Essential duties and responsibilities
Act as liaison between office and field supervisors
Answer phone calls
Maintain office electronic filing system
Keep track of when recurrent reports are due and meetings and scheduled.
Oversee/process day-to-day administrative items; mail, overnight mail packages, expense reports, checks, printing, etc.
Assist sales with preparation for customer meetings.
Maintain calendars with vacation dates, schedule/confirm meeting dates.
Photocopying, filing, and sending packages.
Follow-up/obtain signed subcontracts and change orders.
Manage office equipment maintenance.
Manage office supplies.
Assist PM staff with project startup documentation and closeouts.
Monthly report updates.
Advanced duties and responsibilities.
Building plan and site plan permit submissions and tracking.
VDOT permit applications and permit acquisitions.
County, city and VDOT bond releases.
Website management.
Accounting filing.
Marketing.
Applicant requirements
3 -5 years of relevant experience and/or training, or equivalent combination of education and experience.
Prefer college bachelor’s degree
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Able to work with staff.
Must have knowledge and experience with Microsoft Office Suite with a particular knowledge of Ecel, Word and Outlook.
Excellent writing and communications skills.
Willing to learn and have a team mindset.
Strong time management skills.
Professional attitude.
Self-starter and decision maker.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Alexandria, VA 22309: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Construction: 1 year (Preferred)
Work Location: One location