Wake Forest University Hiring for Gift Specialist I, University Advancement (TEMPORARY ASSIGNMENT) at Winston Salem, NC Full Time

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryIn University Advancement, we believe in equity, not just equality. We understand that in order to develop a fully engaged constituency; individuals must receive equitable treatment instead of equal treatment. Establishing equality means treating everyone the same. Equity necessitates transforming our community to meet the needs, interests and cultural norms of our University Advancement staff.

The Gift Specialist I processes financial transactions from University constituents including pledges and payments with a variety of giving vehicles such as checks, credit cards, payroll deduction, marketable securities, gifts-in-kind, bank drafts, matching gifts, and memberships. Assists in executing the daily business receipt process. Responsible for maintaining documentation related to transactions processed for audit and historical purposes.Job Description

Essential Functions:

• Processes financial transactions from University constituents including pledges and payments with a variety of giving vehicles such as checks, credit cards, payroll deduction, marketable securities, gifts-in-kind, and bank drafts.
• Processes all gift receipts on a daily basis including re-issuing of receipts, when necessary.
• Processes adjustments to existing financial transactions, when necessary.
• Maintains membership information and premiums associated with all axillary units.
• Responsible for maintaining documentation related to transactions processed for audit and historical purposes.
• Creates new constituent records as needed for processing transactions.
• Ensures strict confidentiality of constituent records.
• Documents all financial entry processes and maintains current documentation on procedures.
• Adheres to all policies and procedures related to constituent financial processing and record management.
• Works closely with other departments for accuracy of constituent financial records.
• Responsible for maintaining documentation on gifts received.

• Meets as needed with auxiliary fundraising unit staff regarding data and processes.
• Ensures accountability for accuracy in changing figures.
• Documents various changes for auditor and research needs.
• Have high standards for your work and are proud to contribute to a mission-driven organization.
• Contributes to a transparent and equitable organizational culture where ethical and equity policies and practices are understood and lived out by all staff.
• Have a passion for workplace diversity and inclusion.
• Get excited about the prospect of joining a team that is making a difference in people’s lives every day.

Required Education, Knowledge, Skills, and Abilities:

• Associates degree or two or more years of college coursework, plus two years of related experience, or an equivalent combination of education and experience.

• Understands the process of entering gifts in computer system.
• Ability to strictly adhere to a set of data standards as well as policies and procedures.
• Ability to work with numbers and demonstrate effective data entry skills with an exceptional degree of accuracy.
• Proficiency in computer skills including Word, Excel, the Internet, and data management.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills and the ability to interact with clients in a professional and courteous manner.
• Ability to appropriately manage confidential and sensitive data.
• Ability to update skills on a continual basis.

• Respect for the dignity and abilities of all people.
• Commitment to the mission and values of University Advancement and a commitment to equity, particularly racial equity, with a willingness to proactively learn about it and integrate it into all aspects of the work.

Preferred Education, Knowledge, Skills, and Abilities:

• Experience working with data entry in a relational database.

Accountabilities:

• Responsible for own work.
• Responsible for handling of cash/monetary gifts to the University.

Physical Requirements and Environmental Conditions:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee’s supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job Description

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet all requirements listed in the job description. In University Advancement at Wake Forest University, we are dedicated to building a diverse, inclusive and authentic workplace. If this role appeals to you, but your past experience doesn’t align perfectly with every qualification on the job description, we encourage you to apply. You may be just the right candidate for this or other roles.

Time Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.