Vista Prairie Communities Hiring for HR Administrator Job at Brooklyn Park, MN Full Time

Key Accountabilities

• Acts as first point of contact for internal and external HR inquires from a variety of communication channels. Answers questions and completes requests directly or escalates to others as appropriate.
• Manages weekly HR Team meetings and monthly calls with community Business Office Managers and members of the Support Office, including scheduling meetings, booking conference rooms, preparing agendas, taking notes, and ensuring technology is working prior to meeting times.
• Oversees support of LMS system committee team and participates in long-term LMS strategic goal planning and process improvement efforts in partnership with HR team, community training leaders, and Organizational Director of Health Care. This support includes monitoring questions/requests in order to answer questions and complete requests directly or escalate as appropriate, and updating existing training content as required by compliance or as determined by Vista Prairie Communities.
• Enters, reviews, and/or approves a variety of employee changes submitted in UKG (formerly UltiPro) HCM system, ensuring accuracy and attention to detail with all entries while meeting strict deadlines. Provides additional support to HR team and community staff related to UKG processes/requests.
• Tracks various employee and community licensure, including nursing licensure/certification, Assisted Living Director Licensure, as well as requirements for monthly Bus Driver trainings. Files new hires’ and current employees’ licensure/certifications and renewals, and enters licensure/certification details into employees’ UKG records.
• Files some employee paperwork into electronic (UKG) personnel files, and audits existing files added by community employees on an ongoing basis to ensure accuracy and standardization.
• Organizes electronic I-9 files, including filing terminated employees’ I-9’s, removing terminated employees’ I-9’s according to retention laws, and auditing existing I-9’s for accuracy/standardization.
• Responds to requests for verifications of employment for former or current employees via phone, email, or fax, ensuring proper authorization and confidentiality of information being released.
• Runs reports in UKG system as needed to complete tasks and as requested by Support Office and community leaders. Assists HR Program Manager with ongoing administration of existing reports, including updating distribution lists and schedules for automated reports.
• Supports the administration of various additional Vista Prairie Communities’ programs, including incentive and recognition programs such as anniversaries/bonuses and uniform ordering.
• Participates in the completion of ongoing surveys requested externally, either required by HR/Vista Prairie Communities compliance or voluntarily as circumstances warrant.
• Assists with various HR tasks and projects as needed and assigned.

Requirements

• Must pass a background check prior to starting employment and
• Must possess the ability to make independent decisions when circumstances warrant action.
• Complies with state and federal HIPAA requirements.

Experience

Required

• 1 – 3 years: Entry-level HR experience

Preferred

• Experience with UKG or similar HCM system
• Experience and/or knowledge of Assisted Living/senior care industry

Education

Required

• Associates or better

Behaviors

Required

• Team Player: Works well as a member of a group
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

• Goal Completion: Inspired to perform well by the completion of tasks
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Preferred

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Self-Starter: Inspired to perform without outside help