Veit & Company, Inc Hiring for HRIS and Payroll Manager at Rogers, MN  Full Time

Position Summary

The HRIS and Payroll Manager is responsible for managing the compliance, processing, development, analysis, administration, and implementation of the company’s HRIS and payroll processes and programs. This position will ensure compliance with local, state, and federal regulations, lead the implementation of our new HRIS system, manage all HR and Payroll related systems, and provide leadership to the HRIS and Payroll teams. The successful candidate will have experience in HRIS implementation management and strong experience with multi-state union payroll. The HRIS and Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

This role’s primary responsibilities include management of payroll and their processes and serves as the super-user and content expert for the HRIS system. Serves as a key leader advising and coaching employees on payroll policies and processes.

Essential Duties and Responsibilities

Payroll Management

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Identifies and recommends updates to payroll processing software, systems, and procedures
• Manage the end-to-end payroll process for an 800+ employee organization in a fast-growing company with multi-state operations
• Perform payroll-related functions including but not limited to: processing new hires, termination status changes, tax changes, wage garnishments, deductions, direct deposit and 401K
• Oversees the maintenance of payroll records and files including, but not limited to PTO and other accrued leave
• Reconciling recurring and non-recurring entries against the payroll change reports
• Entering non-recurring payroll changes and adjustments in the payroll system
• Reporting of payroll census to third party workers’ compensation carriers
• Monthly reconciliation of benefits invoices and semi-monthly reconciliations of employee and employer HSA and FSA contributions to Third-Party Vendor
• Remittance of 401(k) contributions to Third-Party Vendor and quarterly audit of 401(k) contributions
• Develop and enhance processes and procedures for payroll and time tracking driving accuracy and scalability
• Serves as the key liaison between HR and Finance
• Manages semi-monthly, monthly, quarterly, and annual Payroll Tax reconciliations; and drives solutions for any discrepancies by partnering with the Payroll Service Provider
• Processing/Validating all Payroll Tax-related transactions including but not limited to; new hires tax set-up, termination payments, taxability of benefit deductions, Federal/State/Local tax withholdings, Supplemental Income taxation, Taxable Fringe benefits, Visa tax exemptions, stock, and equity grants, etc.
• Provides research, analysis, and recommendations that lead to effective payroll tax strategies; recommends changes in structure, policies, procedures, and methods related to the payroll tax; proposes strategies for implementing changes; oversees the implementation of changes
• Manages the relationship with Payroll Tax Service Provider to ensure timely and accurate Payroll Tax payments and filings with the appropriate federal, state, and local agencies including but not limited to federal tax withholding, state withholding, unemployment tax, 941’s, 940’s, W-2’s, W-3, annual state filings, and employee wage reports
• Manages company-wide pre and post-Payroll Tax processes in accordance to departmental internal controls and standards and in compliance with federal, state, and local tax laws
• Provides assistance in the following audits: Annual 401k audit and Worker’s Compensation Audit and works with internal and external auditors to gather information/documents, review processes, schedule meetings, resolve issues, and ensure any gaps are remedied
• Interprets and provides advice regarding the payroll tax ordinance; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures
• Manage year-end processing/reporting, distribution of W-2’s, and ACA
• Manage 401k non-discrimination testing, 5500 and workers compensation audits
• Support payroll integrations with any mergers or acquisitions. Ensures a smooth transition and accurate transfer of all employee data and records.

HRIS Management

• Oversee the development, implementation, and maintenance of the HRIS system, ensuring that it meets the needs of the organization, is compliant with all federal and state laws and regulations, and is aligned with our overall HR strategy
• Manage the implementation and development of HRIS and Payroll program documents and communications. Conduct training presentations on programs and create procedural guides for leaders and for employees
• Manage the implementation of HRIS modules and upgrades, including the design and testing of new functionality and system integrations
• Serve as the super-user and content expert for the HRIS system
• Create and maintain queries and reports (internal and external) for the human resources team and other stakeholders in the organization. Reports include AAP, EEO1, salary surveys, retirement plan audits, PTO reports, termination reports, etc.
• Ensure compliance with local, state and federal employment laws and regulations

Compliance

• Ensure the company is compliant with federal and state laws. Conduct audits as needed
• Stays current and maintains applicable Payroll Tax compliance knowledge by reviewing and studying professional publications, as well as completing Payroll Tax educational courses annually and as requested by department management
• Maintain current knowledge of company policies and procedures, employee handbook, benefit plans, and legal requirements to ensure reports are timely and the company is in compliance with all regulations
• Coach organizational leaders concerning payroll and HRIS practices
• Recommend and develop payroll and HRIS policies and procedures
• Ensure compliance with local, state, and federal employment laws
• External and internal audits & compliance reporting – 401(k), benefits and workers compensation
• Statutory reporting: EEOC, VET-100 and Affirmative-Action

Administration and Leadership

• Build and manage a team of specialists to assist with payroll processing and system administration responsibilities
• Lead and supervise the Payroll Administrators and HRIS Specialist
• Manage relationships with external vendors, including HRIS and payroll service providers
• Work closely with internal stakeholders, including human resources, payroll, finance, accounting and IT, to ensure proper reporting
• Work with the HRIS to develop tools to enhance the ability to deploy programs efficiently
• Maintain data integrity of HRIS
• Other related job duties as assigned

Required Knowledge, Skills, and Abilities

• Bachelor’s degree in Accounting, Business, Finance or related field or equivalent combination of education and experience required
• 8+ years’ experience in HRIS and Payroll required
• Demonstrated depth of knowledge around payroll principles and wage and labor law compliance.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Knowledge of federal and state tax regulations along with wage and hour laws and regulations
• Knowledge of all pertinent federal and state regulations affecting employee benefit and payroll programs
• Strong computer skills, PC with experience in Windows, Excel, Word, PowerPoint, HRIS systems and other applicable software
• Extensive knowledge of HRIS and Payroll programs, policies, procedures, and applicable legislation
• Experience implementing and managing a Human Resources Information System (HRIS)
• Demonstrated experience communicating effectively and persuasively in oral and written communication on an interpersonal or group level.
• Experience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.
• Must demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills, and complete tasks with a high attention to detail.
• Excellent communication and organizational skills
• Strong people and project management skills
• Strong analytical, problem-solving, and decision-making skills
• Ability to exercise good judgment and handle confidential information
• Strong teamwork skills required as well as ability to work in a fast paced, high growth, and changing environment
• High agility and resilience
• Experience with M&A and designing programs across business units
• Ability to prioritize business and customer needs
• Ability to act with integrity, professionalism, and confidentiality
• Excellent oral and written communication skills
• Ability to compile and interpret HRIS reports and spreadsheets
• Ability to calculate figures and amounts such as salary, percentages, mean, median and averages. Ability to apply concepts of basic math and algebra
• Ability to function in a fast-paced environment with minimal supervision
• Ability to work under pressure and meet deadlines while maintaining a positive attitude

Preferred Knowledge, Skills, and Abilities

• Experience with Viewpoint Vista desired, UKG or Workday preferred, but not required
• Relevant certifications, such as a CPP, HRCI or SHRM certification preferred, but not required
• Previous experience working in the Construction or Waste Industries is preferred but not required
• Previous experience working with union and non-union employee groups is preferred but not required

Supervisory Responsibility

• Payroll Administrators and HRIS Specialist

Other

• Must be able to work 8+ hour workdays, Monday through Friday. Additional work hours will be required throughout the year based on business needs and key initiatives.
• Must be able to pass a pre-employment background screening.
• This position is based on site in Rogers, MN. Remote work may be available 1-2 days per week after training is complete.

Physical Demands

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently communicates with employees and clients and must be able to exchange accurate information. Additional functions include stand and/or sit in a stationary position for extended periods of time; 50%+, use a computer/laptop in an office environment with natural and/or fluorescent lighting, navigate between office building floors, attend off-site meetings on occasion, and lift up to 30 lbs. unassisted.

Work Environment

The work environment characteristics described here are representative of those employees encountered while performing the essential functions of this job. Employee is exposed to minimal noise level. Most often in a typical office environment.

Who We Are

Our Core Values

Build with Intention We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we’re proud to put the Veit name on it.

Leaders Dig First Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots – especially when times get challenging.

Real Relationships Like our work, we approach relationships authentically, with a long-term mindset. Whether you’re a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty.

Integrity in Everything As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable.

Deliberately Safe We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision-making.

About Us

Veit is one of the country’s leading specialty contractors, with over 95 years of experience and the best people in the industry. We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers. Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day. Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority. We do everything we can to maintain an atmosphere where family comes first. We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.

Veit does not accept recruitment agency solicitations.