Vedder Price Looking for Collections & Accounts Receivable Clerk at Chicago, IL  Full Time

Vedder Price’s Chicago office is looking for a Collections & Accounts Receivable Clerk. The Collections & Accounts Receivable Clerk is a key player in ensuring precise and efficient payment application processes, playing a pivotal role in fostering strong client relationships through prompt and effective resolution of account-related matters. Responsibilities will encompass direct communication with attorneys, independent resolution of tasks and activities related to collecting and servicing of client accounts; pursuant to both Firm policy and relevant Federal law. This is an opportunity to showcase independence and commitment to excellence while contributing to a thriving team and work environment.

As a Collections & Accounts Receivable Clerk your duties will include but not be limited to:

• Prepare bank deposits (on an ad hoc basis)
• Research, code and post cash receipts into Elite/3E financial systems
• Reconcile discrepancies in cash receipts and resolve any issues promptly
• Research and apply unallocated cash receipts
• Process adjustments, receivable write-offs, and payment reversals
• Communicate effectively with internal and external stakeholders to address inbox inquires such as statement of Accounts (SOAs), outstanding invoices and bank verifications
• Generate outstanding receivable, and ledger reporting, resolving specific client concerns related to the account, primarily billing and payment activity
• Assist with accounts receivable monthly and year-end closing procedures
• Be flexible to work overtime to meet key deadlines (i.e. 4th Quarter)
• Maintain and organize accounts receivable and cash receipt documentation
• Strong customer service skills and a pleasant telephone demeanor
• Excellent professional writing skills, with an expectation for grammatical accuracy
• Ability to effectively manage multiple tasks through organizational and prioritization skills
• Must display good judgment and sound decisions
• Must be flexible to change and enthusiastic supporter of departmental goals
• Must be focused and persistent, with a willingness to ask direct questions
• Ability to research client contact information via company tools (I.e. IManage, 3E/Elite, ARCs, Lexis, and internet)
• Assist management in updating training procedures
• Assist in the transition from the Elite system to the new 3E system.
• During system integration phase, troubleshoot any issues related to cash receipts and provide support to team as needed

Skills & Competencies:

• Ability to prioritize, multi-task and meet deadlines in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Must possess excellent interpersonal skills, including: clear and professional verbal and written communication; strong relationship building ability to facilitate long-term relationships with all levels of client and Firm management
• Must be a flexible and independent worker with high energy, self-motivation, enthusiasm team-spirit and a service-oriented mindset
• Must display the ability to thrive under high-pressure situations or deadlines, with a willingness to ‘go the extra mile’
• Strong attention to detail and accuracy
• Strong analytical and research skills

Qualifications & Experiences:

• High school diploma or equivalent required
• One to three years in an accounts receivable or billing position for a law firm or professional services firm preferred
• Experience with 3E/Elite accounting and/or ARCS collections software, required
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• High level of competency with Windows functionality and Microsoft Office software, including Outlook, Word and Excel.

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [email protected].