Vannguard Utility Partners, Inc Hiring for Human Resources Assistant Job at Madison, WI Full Time

Vannguard Utility Partners, Inc. is a growing, multi-state underground utility locating company in search of a Human Resources Assistant to work in our fast-paced, upbeat and friendly corporate office located outside of DeForest, WI.

Summary: Performs administrative tasks and services to support effective and efficient operations of the organization’s human resources department.

Job Type: Full-time

Pay: $21.00 per hour

Benefits: Medical, Dental, Cafeteria POP, Term-Life, Accident, Critical Illness with Cancer, 401K, Paid Vacation, Paid Holidays, Paid Training, Employee Discounts, Employee Assistance Program and a Hybrid Work Schedule.

EOE

Education and/or Experience

• Associate’s degree in related field or equivalent, one to two years related experience, or equivalent combination of education and experience.

Qualifications

Must be available to work: 8 AM – 5 PM, Monday – Friday. Office hours may be extended as the needs of the business necessitate.

Must be able to work more than 40 hours per week when duties cannot be performed within a normal work schedule

Types at least 50 wpm; Ability to utilize standard office equipment (copier, fax machine, etc.).

Essential Duties and Responsibilities include the following:

• Supports administration, coordination, and application of Company-wide human resources policies, procedures, and practices.
• Assists with payroll functions including processing payroll hours, performing weekly payroll hours analysis, entering new hires and beneficiary information into ADP, answering employee questions, fixing processing errors, and stop pay issues.
• Schedules interviews for open HR positions and aids in training new HR staff.
• Orders and tracks background checks and Department of Transportation Former Employer Verifications of Employment (DOT VOEs).
• Screens and routes telephone calls and answers frequently asked questions from applicants and employees relative to standard policies, payroll, benefits, and hiring processes; refers more complex questions to appropriate senior-level HR staff or management.
• Coordinates paperwork and processes applicable ADP submissions related to benefits, address updates, change requests, retirement plans, COBRA, ERISA, workers’ compensation, and unemployment.
• Processes all types of employment status changes for all stages of employment.
• Assists with communication of benefit programs, changes, and updates.
• Assists with pre-hire and random WPCI Department of Transportation Urinalysis (WPCI DOT UA) results administration.
• Copies and distributes pre-hire packets and all hiring materials.
• Verifies pre-hire and new hire paperwork and creates and maintains employment folders.
• Maintains accurate and up-to-date human resources files, databases, spreadsheets, records, and documentation.
• Maintains the integrity and confidentiality of all human resources files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Posts required labor law information.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Maintains and orders supplies for the human resources department as needed.
• Performs all other related, similar or logical job duties as assigned or required by Vannguard Utility Partners, Inc. incidental to work described herein.

Required Skills and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to handle multiple projects to meet deadlines.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Creative, flexible, and innovative team player.
• Commitment to excellence and high standards.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Basic knowledge of HR laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resources information system (HRIS), and similar computer applications.

Job Type: Full-time

Pay: $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

COVID-19 considerations:
Dane County Mask Mandate.

Work Location: One location