US Tsubaki Holdings, Inc Hiring for Human Resources Assistant Job at Portland, TN Full Time

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed.

• Encourage and support associate and manager self-service, where available. Where not available, insure accurate and timely entry of HR data (hires, data changes, terminations).
• Payroll-Timecard management. Work with managers to avoid timecard discrepancies such as time–off balances and leaves of absence. Ensure alignment to time keeping policies. Maintain and keep track of Time & Attendance for hourly non-exempt employees to ensure compliance with all work rules.
• Maintains personnel filing system and record retention program per company policy.
• Post internal notices on communication boards and monitors.
• Support Safety department with ordering supplies, support internal audits and help with filing.
• Develops and maintains office forms and procedures and assists with administrative tasks.
• Answers central telephone system and directs calls accordingly.
• Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Assists public with the use of department facilities.
• Schedules and organizes activities such as meetings, travel, communication meeting, conferences and department activities for all members of the department.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes company mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and board members. Handles confidential and non-routine information and explains policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Requirements:

• High School Diploma required
• 3 years of related work experience in a manufacturing setting with prior administrative experience.

Tsubaki is an Equal Opportunity Employer – Minorities/Females/Veterans/Disability

PM21

PI203404251