Ursinus College Hiring for Payroll Specialist at Collegeville, PA, US Full Time

Scope and Summary of Position:The Payroll Specialist position is responsible for the payroll processing in a fast-paced environment. Completes high quality data entry; meets process deadlines; adheres to defined process tasks; demonstrates attention to detail; and timely communicates risk. Demonstrates the ability to develop broad and deep payroll and systems expertise and deliver accurate and timely employee payments. Utilizes others for instruction, guidance, and direction. Develops competence in own area by performing routine work. Specific Responsibilities:

Provide customer service and support to staff, faculty, and student employees.

Payroll Expert – Completes all aspects of Monthly, Bi-Weekly, and student payroll inputs, including changes, garnishments, proper retention of backup for all changes, etc.

Tax Expert – Ensure compliance and advise leadership on best practices and emerging issues related to tax 

Review payroll registers to ensure that all time entry data has been prepared and are accurate for processing

Verifies hours worked; compute and verify correct deductions

Oversee the audit, reconciliation and resolution of discrepancies of transactions

Receives and enters adjustments to on-cycle payroll process for assigned locations

Assist with uploading of files for new hires and employee changes using ADP and/or Oracle Payroll Systems

Process employee changes including direct deposits, tax withholding and other miscellaneous changes

Maintains the accuracy and integrity of the payroll system by carefully reviewing all entries made and remaining aware of their impact on the payroll process

Always maintains confidentiality regarding associates’ personal information and payroll data

Assist in evaluation of ADP and/or Oracle Payroll Systems to determine any changes necessary for better process flow

Process employee timecard data using e-Time

Assist in documenting all payroll processes and procedures

Responsible for year-end payroll processing and W2 Approval

Maintains and adjusts labor allocations and reclassifications

Ensure compliance with all court order requirements regarding employee pay

Provide data and serve as point person for payroll related requests during fiscal year-end audit, worker compensation audit, and other audits as requested

Monitor legislative and regulatory tax law developments 

Technical Knowledge & Skills:

Knowledge of accounting and auditing principles and practices

Experience with ADP Workforce Now and Enhanced Time and Attendance and/or Oracle

Excellent computer skills and proficiency in Word, Excel, and Outlook

Must communicate effectively with people from various social, educational, and economic backgrounds

Must be able to work without constant supervision, make decisions and have good judgment

Must be able to handle multiple tasks and projects and prioritize based on departmental needs

Must be detail oriented with the ability to organize efficiently and effectively

Must have excellent verbal and written skills 

Must have the ability to maintain a high level of confidentiality

Must have a high level of professional appearance and demeanor 

Must have strong customer service skills

Qualifications:

Bachelor’s Degree required

Must have 3+ years minimum experience in a fast-paced payroll environment and in business or higher education

Thorough knowledge & understanding of ADP Enterprise Payroll & ADP e-Time, Time Saver & ADP GL Experience a plus

Proficient in Windows environment with very strong Excel skills

Must be accurate and efficient with ability to meet deadlines

Demonstrates the ability to work in a team environment

Experience working with accounting and payroll software, preferably Workday, excel, and pivot tables

Strong organizational and time management skills

Other Duties:The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.Job responsibilities and activities may be modified or changed at any time with or without notice.  Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job. Application:Interested candidates should hit the apply button.  Once you create an applicant account, you will be prompted to upload your cover letter, resume, and a list with contact information for three references to the applicant database.  Ursinus is an EO/AA employer.  Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.