University of Wisconsin-Platteville Hiring for Administrative Specialist at Platteville, WI  Full Time

Position Summary:

The University of Wisconsin-Platteville is accepting applications for an Administrative Specialist in the department of Biology within the College of Business, Industry, Life Science, and Agriculture. The Administrative Specialist will serve as the principle program support assistant and work under general supervision of the Department Chair. General responsibilities include assisting the chair and providing leadership in the daily operation of the main office. This individual will be responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

This position is and eligible with a 100% FTE during the academic year and 50% FTE during the summer months. Wage is $18.50/hour.

Responsibilities:

• Implement and execute established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies.
• Schedule logistics and secure resources for a designated work unit to contribute to the day-to-day operational success.
• Analyze data and trends, compile progress reports, and provide appropriate recommendations or conclusions in support of the assigned operational work unit(s).
• Assist, recommend, and advise staff on unit or program administrative issues, personnel matters, and budgetary problems.
• Serve on committees and attend meetings, representing the interests of the unit or program.
• Routinely access financial reporting system to help maintain accounts, prepare reports, and verify processes and changes that relate to Department accounts.
• Prepare budget, development, and maintenance documentation as necessary.
• In conjunction with lab manager and/or faculty, maintain records to confirm that invoices, backorders, budget transfers, etc. are correct.
• Maintain contact with Financial Services policies and procedures to keep accurate and up-to-date accounting information.
• Assist in distribution of Foundation Funds for the department in accordance with Foundation policies and procedures.
• Assist in development/management of department employment records.
• Maintain policies and procedures of hiring within the department including the various roles and responsibilities as outlined by Human Resources.
• Supervise and/or approve work hours for student employees as requested.
• Assist chair in preparation of faculty data for the Retention, Salary, and Tenure (RST) Committee, with awareness of the policies and procedures to be followed.
• Aid with developing all semester class schedules (4/year) for Chair approval prior to submission to the College dean.
• Determine and assess the needs of faculty and staff; prioritize and assign work requested by faculty and staff to appropriate individuals.
• Provide leadership in matters related to the recruitment and retention.
• Assist the University Visitors Center in scheduling campus visits for prospective students to meet with faculty members.
• Website and social media development/maintenance.
• Maintain and/or archive all department records per University Record and Retention policies.
• Provide leadership in the daily operations of the main office.

What You’ll Need to Succeed:

• Bachelor’s Degree or 2-3 year’s office administration experience.
• Proficient computer and Web-application knowledge
  
• Strong communication skills, including keyboarding efficiency
  
• Ability to work independently with faculty and students
  
• Willingness to participate in continual professional development
  
• Maintain a high level of confidentiality

Why It’s Great to be a Pioneer:

The , founded in 1866, offers 47 baccalaureate and 10 master’s programs. It possesses institutional strengths in middle level education, engineering, industrial technology, agriculture, criminal justice and business. The campus is located in Southwest Wisconsin’s largest and most historic community. The region offers excellent school systems, high quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville is a cultural and educational center for the Tri-State region of Illinois, Iowa and Wisconsin.

Application Deadline:

Applications must be submitted through our , applications due by: August 10, 2023. Applications will be accepted until the position has been filled.

How to Apply:

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications
• A current resume
• Contact information (name, telephone number, and email address) for 3 professional references.
• Additional documents as needed

For questions regarding this position, please contact:

Dr. Rich Dhyanchand, [email protected]

We Support Diversity and Inclusion:

Our mission is to foster a diverse environment that contributes to an inclusive culture and climate by promoting critical discourse and meaningful interactions between all members of our campus community.

Equal Employment Opportunity:

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. The names of nominees and applicants who have not requested in writing that their identities be kept confidential, and of all finalists, will be released upon request. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.