Job no: 258245-AS
Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department:SMPHADMINEXTRAMURAL SUPP
Location: Madison
Categories: Academic and Student Experience Services
Job Summary:
This is a professional position that works closely with the leadership of the School of Medicine and Public Health (SMPH) Office of Basic Research, Biotechnology, and Graduate Studies to manage and support administration of the school’s graduate programs and to advance other initiatives related to the office’s research mission. This position is responsible for providing leadership, vision and expertise to faculty and staff in coordination of administrative efforts. The office’s leadership delegates management of day-to-day operations to this position and seeks expert advice and recommendations from this position as it strategizes on present and future policy and program development.
Reporting to the Associate Dean for Basic Research Training, this position conducts academic planning, including managing the program review process and providing expert guidance to departments and graduate programs on proposals for new and changed courses and programs, and guiding proposals through the university’s governance process. This position also manages school-wide administrative responsibilities and projects related to graduate and postdoctoral programs, including policy and process development, organization of meetings and events, communication and liaison with other SMPH and university units, serving as staff to committees, budget development and review, data reporting, and special projects.
Working with the office’s leadership, this position manages additional processes, projects, and initiatives that support the office’s research mission beyond graduate education. The position provides expert guidance to research centers on the process for establishing, evaluating, and changing centers, and guides proposals through the university’s governance process. The Office of Basic Research, Biotechnology, and Graduate Studies is embarking on a new strategic plan, and this position will manage and support ad hoc committees and initiatives that fulfill the goals of the strategic plan.
Using attention to detail, organizational skills, and communication skills, this position will be responsible for day-to-day aspects of multiple committees, projects, and processes.
Using content expertise and the ability to think critically, this position advises and works collaboratively with leadership to strategize on present and future policy and program development. This position reviews, monitors, and evaluates policies and procedures to determine best practices and make improvements. This position represents the office and the SMPH with university officials and on committees.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
Responsibilities:
Supports academic, course, and curricular planning and implementation of the academic structure at the school, college, or division. Implements, operationalizes, and assesses the use of policies and procedures to comply with policies set at the school, college, division, institutional level, UW System level, and externally set requirements. Identifies needs and recommends policy and process improvements to school/college/division level leadership.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor’s Degree or Master’s Degree
Qualifications:
Required Qualifications:
* Minimum two years of experience working in higher education administration and/or student services
Preferred Qualifications:
* Broad understanding of graduate education and the operations of a major research university
* Background in UW-Madison academic administration, student services, and/or project management
* Experience managing UW-Madison course proposals, program proposals, and/or program reviews
* Proficiency with technology, such as Microsoft suite (Word, Excel, PowerPoint, etc.), Google Apps, Box, virtual meeting platforms (Zoom, WebEx, and Microsoft Teams), CourseLeaf (i.e., Lumen) and PeopleSoft (i.e., SIS)
Preferred Skills & Abilities:
* Excellent organizational skills
* Excellent written and oral communication skills
* Ability to exercise independent and sound judgment
* Ability to professionally manage confidential and sensitive information and matters
* Ability to create and maintain professional relationships with all levels of personnel within and outside the School of Medicine and Public Health, and to facilitate work across units
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Type:
Full or Part Time: 80% – 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $75,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $75,000, but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.
Additional Information:
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:
To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position. Please ensure your resume/cover letter address how you meet the minimum and preferred qualifications.
You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Contact:
Andrea Poehling
[email protected]
608-262-2628
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Academic Planner II(AE218)
Department(s):
A530220-MEDICAL SCHOOL/ADMIN/EXTRAMURAL SUPP
Employment Class:
Academic Staff-Renewable
Job Number:
258245-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Applications Open: May 19 2022 Central Daylight Time
Applications Close: Jun 2 2022 11:55 PM Central Daylight Time
UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.
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