University of Virginia Looking for Medical Education Coordinator, Office of Curriculum (FCM/PSP) Full Time

The Office of Curriculum in the School of Medicine at the University of Virginia seeks a Medical Education Coordinator to provide operational, administrative, and fiscal support for The Foundations of Clinical Medicine (FCM) Program including the Patient Student Partnership (PSP) program. FCM is a longitudinal four-year program that teaches students the practice of medicine-both the science and the art in all of its subtleties. Core to the program are 26 physician coaches from multiple specialties, each responsible for teaching clinical skills (history taking, relationship building, physical examination, differential diagnosis, etc.) to their 24 students. Within the FCM program, PSP pairs first-year medical students with UVA patients whom they will follow through the four years of medical school. Through the PSP program, students become doctors who are advocates for their patients, communicate medical information clearly, and are committed to understanding the social circumstances that affect patients’ health.

The successful incumbent will be highly organized with strong written, oral, and interpersonal communication skills and an ability to work effectively with a diverse group of stakeholders. Medical Education Coordinators participate in the planning, preparing, and implementing of programs, daily operations, orientation, workshops, and educational activities for undergraduate medical education. They develop materials, coordinate calendars, interact with educational program participants and ensure compliance with relevant national organizations to maintain high standards of the programs they support.

Responsibilities and Duties:

• Collaborate with FCM Directors and School of Medicine Leadership to ensure achievement of the shared educational mission of the courses and school.
• Communicate closely with faculty coaches and students regarding the logistics of FCM class activities and any necessary pre-requirements.
• Assist faculty coaches with scheduling quarterly meetings with their students.
• Use VMED to schedule space, upload course materials, and organize FCM events and resources.
• Edit and update course websites.
• Prepare course evaluations and submit grades to Registrar.
• Resolve student-related issues associated with academics, policies, procedures, and degree completion.
• Ensure the operations of the medical education programs comply with the Liaison Committee on Medical Education (LCME).
• Recruit patients for PSP:
  • Coordinate with various UVA clinics for receiving patient referrals to program.
  • Call patients and explain program specifics; enroll patients in program.
  • Communicate with patients as students transition to different parts of the curriculum.
• Pair students with patients and draft individual emails to each student with pertinent information about their patient
• Maintain large database of student-patient pairings.
• Troubleshoot any contact issues students may have with their PSP patient.
• Communicate patient hospitalizations or patient deaths to students.
• Utilize EPIC for program and student needs.
• Keep track of all assignments submitted and communicate with students who are missing assignments.
• Other activities and support for program directors, faculty coaches, PSP patients, and students as needed.

Minimum Requirements:
Education: High School Diploma. Bachelor’s Degree preferred.

Experience: Two years of administrative support experience. Bachelor’s degree may substitute for experience.

Software: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Zoom are required. Experience with collaborative and file-sharing tools (e.g., Dropbox, Google Apps, and/or Microsoft Teams), learning management systems (e.g., Canvas, Collab, VMED), and/or Epic are preferred.

Licensure: None

Physical Requirements:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:
Complete an application online and attach:

• Cover letter including your interest in the position and your knowledge, skills, abilities, and experiences.
• CV/resume
• Contact information for 3-5 professional references

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0036079”.  

Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0036079”.

***Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration.***

The successful candidate will pass a criminal background check and pre-employment health screening.

For questions regarding the application process, please contact Michelle Williams, Senior Recruiter/Faculty Search Advisor, at [email protected].

Priority review of applications will begin on May 22, 2022 and the position will remain open until filled. This is a Non-Exempt level, full-time, benefited position.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.