University of Virginia Hiring for Senior Project Management Associate at National Full Time

The Center for Advanced Study of Teaching and Learning (CASTL) in the School of Education and Human Development at the University of Virginia seeks applicants for a full-time Senior Project Management Associate to join the Virginia Early Childhood Mental Health Consultation (ECMHC) project. The Senior Project Management Associate will use their project management experience to implement and monitor adherence to project management plans, provide guidance and support to project staff, and act as a flexible resource to support areas of the project as capacity needs require. Our team is looking for someone that has project coordination or management experience, excels at communicating with a diverse group of stakeholders, and can understand the many moving parts of a project. Experience in education is not required. This is a remote optional position with rare on-site (UVA/Charlottesville and other Virginia localities) work requirements for meetings or presentations. If local to Charlottesville, office space may be provided (if preferred).

The goals of the ECMHC project are to promote the social-emotional development of children birth-5 and prevent suspension and expulsion from early childhood programs across Virginia. To achieve these goals, mental health consultants partner with early childhood programs and teachers to provide collaborative, one-on-one consultation around identified needs at the program/site, classroom, and/or child level. We are expanding access to ECMHC services thanks to support from the Virginia Department of Education. In 2023-2024 (our third pilot year), our team will provide in-person/hybrid services in two large regions of the state and virtual services statewide.

As part of the ECMHC team, you will provide day-to-day project management support to a collaborative team of mental health consultants, researchers, subject matter experts, and other staff on a fast-paced project with colleagues across the Commonwealth of Virginia and the country.

Role and Responsibilities include:

• Manage the day-to-day operations of a large and expanding project

• Collaborate with project leadership to track and ensure that ECMHC implementation objectives and deliverables are successfully met

• Directly manage timelines, assignments, and tasks using Smartsheet and identify, address, and implement systemic inefficiencies in processes and systems

• Act as a flexible resource to support other project staff and teams during project phases that require extra support

• Organize, facilitate, and track outcomes and decisions from meetings

• Coordinate recruitment efforts and tracks attendance at outreach events

• Contribute strategic thinking to how we manage participant and implementation data using our CRM tool, HubSpot

• Coordinate the planning and writing of reports and performance updates for funders and other stakeholders

• Communicate effectively with project faculty, staff, and external partners (VDOE, Ready Region teams, Coaching Partners) in written and spoken forms

• Support, supervise, and manage project management associates and research specialists (as needed)

In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications

Education: Bachelor’s Degree, relevant experience may be considered in lieu of a degree
Experience: 2 years of experience

Preferred Qualifications

A strong preference will be given to candidates that have extensive experience in the following:

• 3+ years of relevant experience

• Managing the day-to-day operations of a large research team or coordinating a project with a high level of autonomy

• Creating, monitoring, and utilizing project management software or tools (Trello, Smartsheet, Basecamp, Asana, Teamwork, etc.)

• Experience with Customer Relationship Management software, Microsoft Bookings, Qualtrics or other advanced survey tools, or similar project management tools

• Reporting to stakeholders, including budgets and deliverables

• Leading teams or individuals in project management or specialist roles

• Fluent in Microsoft Office tools (OneDrive, Word, Outlook, PowerPoint, and Excel)

• Facilitating the registration and use of videoconference or webinar tools (e.g., Zoom, Canvas, Catalog)

• Project management training (relevant degree, training program, or certificate,

• Experience in education or human services

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Salary Range: $63,000-$69,000 and UVA benefits, commensurate with education and experience.

Application Instructions

Please apply through through Workday and complete an application online. Include the following documents:

• CV or resume

• Cover letter – in your cover letter, please describe your previous project management experience(s), including the project management tools/software used

The position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This restricted position is a one-year appointment, and continuation beyond one year is dependent upon project need, availability of funding, and performance. The University will perform background checks on all new hires prior to employment.

As part of the application process, candidates should be prepared to discuss how they address diversity, equity, and inclusion in their work.

For additional information about the position, please contact Ann Partee, Research Assistant Professor, at [email protected]. For questions about the application process, please contact Margaret Weeks.

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In alignment with President Ryan’s UVA strategic plan, CASTL is committed to:

• Recruiting talented and diverse doctoral students, post-doctoral fellows, faculty, and staff;

• Recruitment and retention of a diverse workforce and providing an inclusive and supportive environment in which staff and faculty are recognized as integral to the success of our work; and

• Promoting a culture of integrity, mutual respect, excellence, collaboration, and innovation.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.