University of Virginia Hiring for Administrative Coordinator- Cancer Center at Charlottesville, VA Full Time

The UVA Cancer Center is looking for an Administrative Coordinator to assist with several operational functions across departments. Including fiscal administration, procurement, human resources, communications, grants administration, and other administrative functions. They are able to independently understand and interpret policy and use judgment to perform their duties.

Duties include:

• Support the ongoing operations, including special projects of an organization. Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.

• For fiscal support, may prepare invoices and purchase requisitions, enter and extract financial information, prepare monthly reconciliations for multiple fund sources, participate in budget preparation, purchase supplies, and process purchases on university issued Travel and Expense card and in UVA Marketplace.

• May provide logistical support for search committees, onboarding of new employees and visa document preparation.

• For general administrative support, may answer phones, open mail, order supplies, maintain facilities, prepare correspondence, maintain calendars, and schedule meetings.

• May coordinate activities with internal and external customers, arrange meetings and special events, coordinate travel arrangements, and maintain records.

• Assist with event planning and travel booking.

• In addition to the above job responsibilities, other duties may be assigned.

• Use of Microsoft Office software, including Outlook, Word, Excel, and PowerPoint.

Minimum Requirements

Education:High School Diploma

Experience: 3 years of external experience, or 1 year of internal HR experience.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Application Instructions: Apply Now. Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0056315. Complete an application online and include the following documents:

• A CV/resume

• A cover letter is optional but strongly encouraged

All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered.

Please note that this is a restricted position and continuation is dependent upon the availability of the position, funding, and satisfactory performance. This position cannot offer sponsorship.

For questions about the application process, please contact Margaret Weeks, Academic Recruiter. Before a formal offer of employment is extended, the selected candidate will undergo a background check per university policy.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.