University of Texas at San Antonio Looking for Deputy Chief of Staff – President’s Office Full Time

Location: San Antonio, TX
Regular/Temporary:
Regular
Job ID: 10543
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at
San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more
than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and
discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a
center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual
property-for Texas, the nation and the world. Learn more online, on USTA Today or on Twitter, Instagram, Facebook, YouTube or Li
nkedIn.

UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and
inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other
underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research
university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each
voice.

Posting End Date

Applications will be accepted through 11:59 PM CDT on 9/12/2023. At the discretion of the
hiring department, this position posting may close once a sufficient number of qualified applications have been
received.

Salary

Salary range commensurate with education, experience and qualifications.

Required
Application Materials

• Resume is required.
• Cover Letter is preferred.

Essential Functions

Job Summary

Function: To provide highly complex, executive-level support to the Office of the
President, as well as work on special projects as assigned by the President and the Chief of
Staff.

Duties

1. Undertake special projects assigned by the President or Chief of Staff involving key
   internal and external constituencies including chairing meetings, preparing briefing materials and analysis, and handling follow-up
   tasks.
2. Manage projects in the Office of the President, frequently involving senior officers of the
   University.
3. Participate in strategic scheduling of events, meetings, and other requests to align with key
   objectives.
4. Ensure that matters requiring the attention of the President and Chief of Staff are thoroughly developed,
   research and evaluated; responds to routine inquiries as delegated by the Chief of Staff.
5. Prioritize workflow and align staff
   resources within the Office of the President.
6. Perform administrative and coordinative work in direct support of the President
   and the Chief of Staff, including such functions as planning, budgeting, supervision, and program implementation and
   evaluation.
7. Compile data, prepare reports, track and coordinate with other offices due dates for the UT System and The Texas
   Higher Education Coordinating Board and work with all division heads to ensure deadlines are met.
8. Monitor and respond to
   President’s emails when appropriate, direct email to appropriate offices, and draft correspondence for the President and Chief of
   Staff.
9. Serve as liaison for the Chief of Staff, both on the phone and in meetings, to provide efficient, courteous, discrete
   and effective customer service to a wide constituency.
10. Works with the Chief of Staff to manage finances and administrative
    operations for the Office of the President.
11. Works with the Chief of Staff to prepare budgets, monitor expenses and reconcile
    special departmental accounts.
12. Works with Chief of Staff on all purchasing, including vendor research, pricing and
    preparation of purchase requisitions.
13. Works with the Chief of Staff to identify sources of funds for special
    projects.
14. Confer with administrative officials or staff members to discuss issues, coordinate activities, or resolve
    problems.
15. Oversee and coordinate the President’s Student Advisory Council.
16. Read and analyze incoming memos,
    submissions, and reports to determine their significance and develop appropriate action plans.
17. Perform other duties as
    assigned.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Public or Business Administration,
  or related field from an accredited university.
• Six years of relevant professional administrative experience, preferably
  including work with senior or executive level leadership, in higher education, non-profit or public sectors, or a combination of education
  and demonstrated experience and familiarity with UT System institutions may be substituted for three years of service.
• Three
  years of progressively responsible financial and business managerial experience in a complex office environment including some supervisory
  experience.
• Experience related to project planning and coordination.
• Excellent verbal and written communication
  skills.
• Independent decision-making and problem solving skills.
• Ability to manage multiple high-priority tasks
  on deadline.
• Strong alignment with the mission, values, and strategic vision of UTSA, as well as demonstrated success, sound
  judgment and flexibility working in a complex, fast-paced environment
• Must be able to maintain internal and external
  correspondence and confidential information with sensitivity and discretion.
• Possess an advanced working knowledge of the Microsoft
  Office suite.

Preferred Qualifications

• Master’s degree in Accounting, Finance, Public or Business
  Administration, or related field.
• Thorough knowledge of University administrative structure, policies and
  procedures.

Working Conditions

• Schedule will include after hours and weekend work.
• Some travel
  may be required.

This position will be primarily located on campus. Travel and parking expenses are the employee’s
responsibility.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position.
  Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work
  in the United States by time of hire.

EO/AA Statement

As an equal employment opportunity and affirmative action
employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals
regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and
veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure
nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to
persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_
SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=10543&PostingSeq=1

jeid-32e75c431ca6cd448
e9f8fb09515b575