University of South Carolina Hiring for Scheduling Coordinator at Columbia Full Time

Logo:

Posting Number:

STA00045PO24

Job Family:

Medical Office Administration

Job Function:

Patient Scheduler

USC Market Title:

Patient Services Scheduler

Link to USC Market Title:

https://uscjobs.sc.edu/titles/133516

Job Level:

A1 – Administrative/Operational Support

Business Title (Internal Title):

Scheduling Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

Arnold School of Public Health

Department:

ASPH Communication Sciences and Disorders

State Pay Band:

4

Approved Starting Salary:

$31,620

Advertised Salary Range:

$31,620 – Commensurate with experience

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Monday through Friday from 9:00 am to 5:30 pm

Basis :

12 months

Job Search Category:

Health and Human Services

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary:

The scheduling coordinator will work beneath the business manager in order to coordinate accurate scheduling of the clients of the Montgomery Speech and Hearing Clinic with the appropriate clinicians. They will process diagnostic and treatment progress reports and review and complete incoming referrals and intake forms. They will also manage First Sound patients, process payments for patient co-pays and account balances. They will process payments for patient co-pays and account balances and prepare and process weekly clinic deposits. This individual will administer scheduling sheets for faculty and student practicum per semester. These tasks will be completed in order to maintain a fully functioning and well organized clinic.

Minimum Qualifications:

Bachelor’s degree OR high school diploma and 4 years of work experience that is directly related to the area of employment or equivalency.

Preferred Qualifications:

Proficiency with standard office software. Prefer experience with database software. Experience in a healthcare setting is highly preferred.

Knowledge/Skills/Abilities:

Ability to plan and organize work activities effectively, to prioritize task completion according to specific deadlines and objectives. Ability to exercise judgment and discretion in interpreting and applying policies and procedures.

Job Duty:

Responsible for scheduling new patient/diagnostic appointments for speech and audiology and inputting patient information into the practice management system. Monitor and make adjustments to schedules of speech and audiology diagnostics area. Will work directly with the clinicians in order to create and maintain a smooth schedule for the Montgomery Speech Language and Hearing Clinic. As part of the clinic cochlear implant team, schedule cochlear implant activation appointments, maintain CI patient spreadsheet, and attend monthly CI team meetings.

Essential Function:

Yes

Percentage of Time:

45

Job Duty:

Responsible for processing diagnostic evaluation reports and treatment progress reports to ensure patients and referring physicians receive results in a timely manner. Review and process incoming referrals and intake forms. Maintain clear records of intake and referral information to ensure information is accessible and accurate.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Responsible for managing First Sound program clinic participation requirements. Receive hospital referrals and call parents to schedule evaluations and explain procedures for testing. Coordinate and ensure the accuracy of all follow-up instructions and update First Sound database with appointment status and evaluation results. These tasks will keep the Clinic’s participation in the First Sound program running smoothly and efficiently in order to best serve this patient population.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Prepare and distribute scheduling sheets for faculty and student practicum each semester. Create and process peer review reports. Responsible for maintaining clear scheduling records for faculty and students. Other duties as needed to ensure smooth and efficient operation of the Clinic front desk.

Essential Function:

No

Percentage of Time:

15

Job Duty:

Responsible for processing payments for patient co-pays and account balances. Prepare and process weekly clinic deposits. Organize and maintain scheduling area so that information is easily accessible to ensure financial records are obtainable in the event of an audit.

Essential Function:

Yes

Percentage of Time:

10

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

02/16/2024

Job Open Date:

01/12/2024

Job Close Date:

02/26/2024

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by February 26, 2024.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.Quicklink for Posting:

https://uscjobs.sc.edu/postings/162719

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.